Watershed Conservation Resource Center · 16 hours ago
Grant/Contract Finance Coordinator
Fayetteville, AR
Full-time, Contract
Onsite
Mid, Senior Level
$64K/yr - $82K/yr
3+ years expThe Watershed Conservation Resource Center (WCRC) is seeking a mission-driven, detail-oriented Grants/Contract Finance Coordinator to support the financial and administrative success of their conservation work in Northwest Arkansas. This role involves administering grant and contract-funded projects, ensuring compliance, accuracy, and fiscal integrity while overseeing various funding sources and maintaining thorough financial records.
ConstructionConsultingDatabaseNatural ResourcesWater
Responsibilities
Administer and reconcile project budgets across a range of funding sources (federal, state, municipal, private)
Prepare and submit accurate and timely reimbursement requests and financial reports for funders
Maintain comprehensive, auditable financial records for each grant, including in-kind and match contributions
Track expenditures and coordinate with project teams to ensure alignment with scopes of work and timelines
Ensure compliance with procurement and financial regulations, including 2 CFR Part 200 (Uniform Guidance) and specific requirements of grantors
Develop bid documents & execute compliant procurement for acquiring goods and services
Oversee contracts and vendor acquisition for grant-funded activities
Maintain thorough documentation of procurement activities and contractor performance
Coordinate internal timelines to ensure timely submission of narrative and financial progress reports
Assist in the preparation of new grant and contract proposals, including budget development and review
Monitor and document deliverables, timelines, and cash and in-kind match contributions, and outreach requirements to support successful project execution
Be responsible for the timely development and submittal of reporting and any other grant administration activities associated with 9 CPRG grants recently awarded to the WCRC
Preparation of project progress and accomplishment reports for other grants
Support general fiscal operations, including invoice coding, expense tracking, and reconciliation
Represent WCRC at public meetings or community events as needed
Provide assistance to executive staff on internal policy development
Assist with employee hiring including advertisement development, dissemination, scheduling interview, and offer letter preparation
Prepare and distribute meeting notifications, scheduling meetings, agenda development, prepare meeting minutes, and meeting follow-up
Perform other duties aligned with WCRC’s programmatic and operational goals
Qualification
Required
Bachelor's degree in public administration, business administration, finance, accounting, natural resources management, or a related field
3–5 years of professional experience in grant administration, nonprofit finance, program management, procurement, or related roles
Familiarity with federal grant regulations, especially 2 CFR Part 200
Experience managing grant budgets, preparing reimbursement requests, and submitting financial reports
Strong organizational skills and attention to detail
Proficiency in Quickbooks, Microsoft Excel & Word, and project tracking tools (e.g., MS Project or MS Teams, Trello, AirTable, Asana, EnABLE)
Excellent written and verbal communication skills
Experience with virtual meeting platforms (Zoom, Microsoft Teams)
Preferred
Master's degree in public or business administration, finance, or a related field
Over five years of progressively responsible experience in grant administration, program management, nonprofit finance, procurement, or related roles
Experience with funding from federal agencies such as EPA or USDA NRCS
Knowledge of municipal and private grant compliance requirements
Experience with procurement documentation, bidding processes, and contractor oversight
Familiarity with audit preparation and nonprofit accounting standards
Enthusiasm for environmental conservation and ecological restoration
Benefits
Generous paid vacation and sick leave
Paid employee health, dental, vision, and disability insurance
Matching retirement contributions
Dynamic work environment and support for professional development
Company
Watershed Conservation Resource Center
Watershed Conservation Resource Center protect, conserve and restore natural resources.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase