Fortune Swimwear LLC · 21 hours ago
Office Coordinator
Los Angeles, CA
Full-time
Onsite
Entry, Mid Level
2+ years expFortune Swimwear LLC is a high-growth swimwear brand dedicated to sustainable style and confidence by the water. They are seeking an Office Coordinator to manage office logistics, support financial operations, and enhance team culture.
Apparel & Fashion
Hiring Manager
Caroline Hanley
Responsibilities
Serve as the primary point of contact for all incoming calls, directing inquiries to the right department with a warm and professional disposition
Own our office phone infrastructure (VOIP, extensions, and automated greetings), ensuring the system is updated for holidays, office closures, or team changes
Greet guests, models, and vendors upon arrival and handle our heavy flow of product samples, shipping and returns
Review and match incoming vendor invoices with purchase orders and delivery receipts to ensure accuracy before payment
Maintain a meticulous physical filing system for all financial documents, ensuring everything is audit-ready and easy to find
Help track office spending and organize receipts for team expenses
Communicate with vendors regarding payment status and billing discrepancies to keep our partnerships sailing smoothly
Efficiently process orders to ensure timely delivery and a seamless experience for our customers
Help track stock levels and assist with inventory counts to ensure our website reflects what’s in the warehouse
Be the point person for incoming returns—inspecting items, updating our system, and getting products back into circulation
Keep our kitchen and supply closets stocked and organized
Coordinate with building management, cleaning crews, and repair technicians
Assist in planning team events
Provide administrative support to the Executive team (scheduling, travel booking, and the occasional lunch run)
Help new hires onboard so they feel like part of the team from Day 1
Qualification
Required
2–4 years of experience in office administration
Technical Experience: Familiarity with business phone systems, Microsoft Office and Google Workspace
Ability to lift up to 30 lbs. (those boxes of bikinis can get heavy!)
A 'no task too small' attitude and a genuine desire to help others
Benefits
Competitive salary and health benefits.
401K with Employer Matching.
A casual, creative dress code—yes, you can wear your favorite linen set to work.
Company
Fortune Swimwear LLC
Founded in 2002, Fortune Swimwear is as a private label Swimwear & Resortwear Company based in Southern California and dedicated to providing our retail partners with complete assortments distinguished by modern, updated looks that are not only trend right, but authentic and approachable.
Founded in 2002Los Angeles, California, US
11-50 employeesFunding
Current Stage
Early StageLeadership Team
Ann Kennedy
CFO/COO
Company data provided by crunchbase