Elderwood · 5 hours ago
Clinical Scheduling Specialist
Cheektowaga, NY
Full-time
Onsite
Senior Level
$20.50/hr - $25.56/hr
6+ years expElderwood at Cheektowaga is seeking an experienced Clinical Scheduling Specialist to join their team. The role involves generating, managing, and updating master schedules for the nursing department while ensuring adherence to budgetary constraints and staffing needs.
Health Care
Responsibilities
Acts as the point person and lead for all matters related to scheduling staff
Thoroughly understands and uses the master staffing schedule extensively
Uses multiple staffing tools intricately and possesses an in-depth understanding staffing to census expectations
Troubleshoots and effectively problem-solves staffing complexities with minimum supervision
Displays understanding of PPD metric and how to staff accordingly
Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing
Maintains accuracy of nursing schedule in Kronos and all required tracking
Prepares daily staffing sheets with continual revisions as necessary
Follows company policies for staffing as well as budgeted guidelines for assignment of staff
Completes a listing of vacant nursing positions for DON weekly
Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction
Ensures at least one other staff member is trained on the Staffing Specialist’s position in the event of vacation, sick leave, vacancy, etc
Identifies critical or difficult to fill positions/shifts and takes proactive action to balance the schedule
Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department
Communicates regularly with agency contacts and maintains positive, proactive business relationships
Collaborates with human resources regarding policy implementation, compliance for new staff (both internal and agency) and properly communicates all staff requests (e.g. status changes)
Displays professionalism and ability to work in a high volume, fast-paced environment
Communication expert with the ability to approach staff easily, form strong relationships and persuade staff to assist in times of need
Consistently demonstrates fairness and impartiality in accordance with company scheduling/staffing practices
Utilizes electronic timekeeping system as directed
Qualification
Required
Minimum of Associates degree
Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
Proficiency in Microsoft Excel
This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level
Preferred
Experience In Health Care Staffing Preferred
Bachelors preferred
Prior experience with scheduling platforms, specifically Kronos, strongly preferred
Company
Elderwood
Elderwood senior care
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Phil Quillard
Chief Operating Officer
Recent News
Buffalo Business First
2025-03-01
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