Luster National · 23 hours ago
Document Control Manager
Los Angeles, California, United States
Full-time
Onsite
Senior Level, Lead/Staff
$110K/yr - $150K/yr
10+ years expLusternational is seeking Document Control Managers to support large civil infrastructure programs, including highways, roads, and bridges. The role involves overseeing document control functions, ensuring accurate information flow across all project phases, and collaborating with various teams to meet program goals and regulatory obligations.
ConstructionManagement ConsultingProject Management
Responsibilities
Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable
Develop and deliver document control training and onboarding for project personnel and internal teams
Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards
Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness
Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders
Administer the enterprise document management system(s), including permissions, access control, and issue resolution
Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations
Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents
Monitor and report KPIs, document status, and outstanding actions to senior leadership
Support internal and external audits by maintaining organized, accurate, and accessible documentation
Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner
When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed
Qualification
Required
Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience
10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects
Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence
Expertise with ISO-based document control standards, guidelines, and best practices
Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.)
Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
Advanced problem-solving and decision-making capabilities
Advanced interpersonal and communication skills, both written and verbal
Advanced organizational and process improvement skills and attention to detail
Strong collaboration skills that enable work across departments as well as with peers and team members
Ability to manage multiple tasks, prioritize work, and escalate issues appropriately
Attention to detail and ability to analyze and interpret data
Preferred
Master's degree in engineering, construction management, business administration, or project management
Experience with large (>$500M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects
Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software
Benefits
Unlimited flexible time off
Paid holidays
Paid parental leave
Health, dental, and vision insurance
Flexible spending accounts (healthcare and dependent or elder care)
Long-term disability insurance
Short-term disability insurance
Life insurance and accidental death and dismemberment
401(k) plan with guaranteed employer contribution
Formal career planning and development program
$2,500 annually toward professional development
Wellness program with monthly wellness stipend
Company cell phone or cell phone plan reimbursement
Free personalized meal planning and nutrition support with a registered dietitian
Free personal financial planning services
Employee assistance program
Employee discounts
Employee referral bonus
Company
Luster National
Luster National is a professional services company specializing in the management of capital improvement projects.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Emily Luster
Director of Structure, Governance and Risk
Company data provided by crunchbase