A'BriTin · 9 hours ago
Catering Operations Coordinator
Farmington, MN, US
Full-time
Onsite
Entry, Mid Level
$20/hr - $25/hr
2+ years expA’BriTin is the premier catering provider for businesses and residents looking to celebrate their most important occasions. The Catering Operations Coordinator plays a key role in supporting the planning, execution, and administration of catering events from start to finish, ensuring operational smoothness and effective communication between teams.
CateringHospitalityRestaurants
Responsibilities
Coordinate and maintain complete and accurate event files, including BEOs, timelines, guest counts, menus, diagrams, and staffing plans
Serve as a primary liaison between front-of-house and back-of-house teams to ensure clear communication and seamless event execution
Track, update, and communicate all event changes, revisions, and last-minute adjustments
Assist with event logistics, including load-ins and load-outs, run-of-show timelines, staffing schedules, and on-site operational needs
Manage shared inboxes, calendars, and internal communications related to catering operations
Maintain BEOs, contracts, invoices, purchase orders, and vendor invoices
Organize and maintain digital and physical filing systems, including event reviews, load sheets, post-event documentation, and historical records
Support leadership with reports, presentations, operational documents, and data tracking
Assist with staff scheduling based on event requirements, availability, and labor guidelines
Track employee availability, time-off requests, and key event dates
Assist with timecard review, labor tracking, and payroll support to ensure accuracy and compliance
Communicate with vendors including food, beverage, rental, and specialty service providers
Track vendor orders, confirmations, deliveries, pickups, and returns to ensure accuracy and timeliness
Maintain inventory of catering equipment, smallwares, and consumable supplies
Identify shortages, damages, or replacement needs and communicate accordingly
Review orders, invoices, and delivery confirmations to identify discrepancies or cost variances
Flag pricing changes, overages, and missing charges for leadership review
Create and maintain operational templates, checklists, SOPs, and event tools
Assist in streamlining workflows to improve efficiency, accuracy, and communication
Identify process gaps, operational bottlenecks, and opportunities for improvement
Support implementation of new systems, tools, or procedures as needed
Qualification
Required
2+ years of related administrative or operations role
Strong proficiency in Microsoft Office and/or Google Workspace (email, calendars, spreadsheets, documents)
Strong organizational skills with the ability to manage multiple events, deadlines, and priorities simultaneously
Excellent written and verbal communication skills; able to communicate effectively with internal teams, vendors, and leadership
High attention to detail with strong follow-through and accuracy in documentation
Ability to work in a fast-paced, deadline-driven environment with frequent changes
Strong problem-solving skills and the ability to anticipate operational needs
Experience creating SOPs, templates, or process documentation
Availability to work a flexible schedule, including early mornings, evenings, weekends, and holidays as business needs require
Preferred
Experience in catering, food service, or hospitality industries
Experience with catering or event management software (e.g., BEO systems, POS, CRM, scheduling platforms)
Knowledge of catering operations, FOH/BOH workflows, and event service standards
Experience with scheduling, timecard management, or payroll support
Familiarity with vendor coordination, rentals, and inventory management
Basic understanding of event budgeting, invoicing, and cost tracking
Benefits
Health & Welfare
Medical
Dental
Vision
401(k) plan with employee and company contribution opportunities
Life
Accident and Disability
Employee Assistance Program
Paid Time Off
Additional Incentives and Rewards for employees
Strong company culture
Company
A'BriTin
A'BriTin Catering & Hospitality is real, modern catering prepared by chefs on-site. 4 brands. 1 mission.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Seth Brittain
President / CEO
Company data provided by crunchbase