Apex Companies · 12 hours ago
Project Administrator
Quincy, MA
Full-time
Hybrid
Mid Level
$28/hr - $38/hr
3+ years expApex Companies is a rapidly growing engineering and environmental consulting firm, recognized for its exceptional service and project excellence. The Project Administrator will support Project Managers and technical teams with administrative, contractual, and project coordination tasks to ensure smooth project execution across the Northeast Division.
Civil EngineeringComplianceConstructionConsultingEnergyEnvironmental ConsultingEnvironmental EngineeringWaste ManagementWaterWater Purification
Responsibilities
Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, vendor setups, and compliance requirements
Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations
Coordinate project schedules, deadlines, and deliverables with internal staff and external partners
Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems
Track project progress, deliverable status, risks, and issues; assist with preparing project status reports
Support invoice preparation including helping to develop supporting documentation for invoices, accounts payable coordination, and monthly billing cycles
Monitor aged receivables and support project managers with collections
Schedule and coordinate internal project meetings, take notes, and distribute meeting minutes and action items
Provide general administrative support to project teams across the Northeast Division offices
Coordinate field staff or resident project representative assignments and provide weekly updated schedules to Project Managers
Coordinate with the internal Health and Safety department to complete project requirements and communicate with our external partners to schedule and coordinate work
Qualification
Required
3+ years of experience in an administrative support or project coordination role
Strong organizational and written/verbal communication skills
Excellent attention to detail
Proficiency with Microsoft Office (Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams
Basic understanding of contracts, proposals, and/or project financials
Ability to manage multiple priorities and work both independently and collaboratively
Preferred
Associate's or Bachelor's Degree is preferred. Business Administration, Project Management, Engineering or a related major would be a plus
Previous AEC industry experience is a plus
Benefits
Company-subsidized medical and dental.
Company-paid life, short, and long-term disability.
401k match, tuition assistance, and more.
Cross-training and the ability to work on a variety of projects.
Performance-based bonuses or other incentives.
Company
Apex Companies
Apex is a national water resources and environmental services firm that provides single-source solutions for routine and complex projects.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Tailwind Capital
2023-02-01Acquired
2019-01-01Undisclosed
2018-01-01Private Equity
Leadership Team
David Fabianski
President & CEO
Donell (Doni) Murphy
Chief Strategy and Growth Officer
Recent News
Columbia West
2026-01-06
2026-01-05
EIN Presswire
2025-12-16
Company data provided by crunchbase