Shook, Hardy & Bacon L.L.P. · 21 hours ago
Executive Coordinator - Accounting/Finance
KC Metro Area
Full-time
Hybrid
Mid LevelShook, Hardy & Bacon L.L.P. is seeking an Executive Coordinator to provide administrative and operational support to the Accounting and Finance leadership team. The role involves ensuring accurate execution of financial processes, coordinating partner capital loans, and maintaining financial records among other responsibilities.
ConsultingLegalMedical DevicePharmaceuticalTelecommunications
Responsibilities
Provides administrative and operational support to the Accounting and Finance leadership team, ensuring accurate execution of financial processes, regulatory compliance, and effective internal coordination and communication
Processes invoices, cash transfer requests, benefit funding, equipment lease invoices, rental car damages and firm legal defense invoices
Coordinates partner capital loans, tracks partner capital balances and supports banking relationships including account openings, updates and documentation
Distributes quarterly financials to relationship banks and prepares banking resolutions for Executive Committee approval
Supports credit card administration and resolves issues as needed
Posts monthly financial reports and standard rates to attorney intranet sites
Assembles budget binders and supports preparation of financial reports, lease documentation, insurance renewals and audit materials
Maintains accurate financial records and supporting documentation
Maintains equipment lease schedules
Supports partner tax processes including Schedule K-1 and quarterly estimate distributions
Maintains partner tax accountant lists and processes partner time entry adjustments
Drafts employment verifications and supports compliance communications
Completes client supplier onboarding forms, credit applications, direct bill requests and credit card authorizations
Leads the Accounting and Finance Planning Committee
Keeps leadership informed of emerging issues and supports special projects and strategic initiatives
Coordinates executive and department meetings, training sessions, events and travel logistics
Manages expense reports, department lunches and city office travel arrangements
Maintains the Accounting and Finance Onelink page and departmental reference lists
Prepares executive presentations and meeting materials
Issues firmwide compliance reminders and administrative notifications on behalf of the CFO
Manages SAM.gov (System for Award Management) renewals and directs external accounting inquiries
Maintains strict confidentiality, professionalism and organizational standards
Mentors Accounting Administrative Assistants and supports team development
Qualification
Required
Provides administrative and operational support to the Accounting and Finance leadership team, ensuring accurate execution of financial processes, regulatory compliance, and effective internal coordination and communication
Processes invoices, cash transfer requests, benefit funding, equipment lease invoices, rental car damages and firm legal defense invoices
Coordinates partner capital loans, tracks partner capital balances and supports banking relationships including account openings, updates and documentation
Distributes quarterly financials to relationship banks and prepares banking resolutions for Executive Committee approval
Supports credit card administration and resolves issues as needed
Posts monthly financial reports and standard rates to attorney intranet sites
Assembles budget binders and supports preparation of financial reports, lease documentation, insurance renewals and audit materials
Maintains accurate financial records and supporting documentation
Maintains equipment lease schedules
Supports partner tax processes including Schedule K-1 and quarterly estimate distributions
Maintains partner tax accountant lists and processes partner time entry adjustments
Drafts employment verifications and supports compliance communications
Completes client supplier onboarding forms, credit applications, direct bill requests and credit card authorizations
Leads the Accounting and Finance Planning Committee
Keeps leadership informed of emerging issues and supports special projects and strategic initiatives
Coordinates executive and department meetings, training sessions, events and travel logistics
Manages expense reports, department lunches and city office travel arrangements
Maintains the Accounting and Finance Onelink page and departmental reference lists
Prepares executive presentations and meeting materials
Issues firmwide compliance reminders and administrative notifications on behalf of the CFO
Manages SAM.gov (System for Award Management) renewals and directs external accounting inquiries
Maintains strict confidentiality, professionalism and organizational standards
Mentors Accounting Administrative Assistants and supports team development
Benefits
Medical
Dental
Vision
Disability and life insurance
Retirement plan with a generous contribution plan
Paid time off
Company
Shook, Hardy & Bacon L.L.P.
Shook, Hardy & Bacon has long been recognized as one of the premier litigation firms in the country.
Founded in 1889
1001-5000 employees
H1B Sponsorship
Shook, Hardy & Bacon L.L.P. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2022 (1)
2021 (2)
Funding
Current Stage
Late StageLeadership Team
Adam Miller
Partner and Co-Chair, Environmental & Toxic Tort Litigation Practice Group
Adam Tolin
Partner
Recent News
2026-01-05
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