Johnson & Johnson · 1 day ago
Executive Administrative Assistant
New Brunswick, NJ
Full-time
Onsite
Senior Level, Lead/Staff
$63K/yr - $113K/yr
8+ years expJohnson & Johnson is a leader in healthcare innovation, dedicated to building a world where complex diseases are effectively managed. The Executive Administrative Assistant will provide high-impact administrative support to senior executives, ensuring efficient operations and facilitating strategic initiatives in a fast-paced environment.
Hospital & Health Care
Responsibilities
Independently manage complex, cross-time-zone calendars and strategic schedules, prioritizing competing demands, enforcing calendar hygiene, and ensuring executive time is optimized for high‑value activities
Arrange and oversee domestic and international travel, including itineraries, visa support, travel preparation, and timely reconciliation of travel expenses
Plan, coordinate, and execute high‑impact meetings, executive visits, and events—defining agendas, preparing materials, managing logistics (venue, AV, catering, and virtual platforms), and driving post‑meeting follow‑up
Serve as a trusted liaison and professional representative for the Global Procurement leadership with internal and external stakeholders, handling sensitive communications and building strong cross‑functional relationships
Handle confidential and sensitive information with the highest level of discretion, independent judgement, and adherence to corporate ethics and compliance standards
Support procurement and purchasing workflows, including initiating and tracking purchase orders, coordinating vendor communications, and partnering with Procurement Business Services to ensure timely execution
Act as the Vice Presidents’ proxy in financial and human resource systems—processing transactions, supporting expense management and ensuring accuracy in system entries
Maintain and govern department materials and digital repositories (e.g., SharePoint, org charts, distribution lists, conference room schedules), ensuring version control, secure access, and up‑to‑date documentation
Collaborate closely with other executive assistants and administrative colleagues across the corporation to streamline cross‑functional workflows, ensure continuity of coverage, and share best practices
Support onboarding, offboarding, and recruiting coordination for the Procurement organization to facilitate seamless team transitions and integration
Proactively identify, recommend, and implement process improvements and standard operating procedures to increase efficiency in calendar management, meeting effectiveness, procurement processes, and project tracking
Independently assess and resolve complex or escalated situations, adapt quickly to shifting priorities, and consistently follow through to completion
Leverage contemporary productivity tools and technologies to automate routine tasks, prepare accurate reports and data summaries, and enhance executive decision‑making
Ad hoc assignments, events, projects as determined by corporate priorities
Qualification
Required
High School Diploma required, Bachelor's degree is preferred
A minimum of eight (8) years of advanced administrative experience is required
Must be able to handle multiple priorities, maintain confidentiality, and operate with diplomatic and integrity in a complex, high profile, and rapidly changing environment is required
Travel required - 5-10% both Domestic and International
Preferred
Deep understanding and demonstrate an expert level of proficiency in Microsoft Office programs (Word, Excel, Teams, PowerPoint, ChatGPT, Copilot and Outlook) is required
Solid computer skills and proficiency with productivity tools and portal technology (e.g., AskGS., Our Source, WebEx, SfB, Concur, Ariba, J&J eMarketplace, Global Connect, move.jnj.com, hire.jnj.com) is preferred
Excellent verbal and written interpersonal skills, with extraordinary problem solving skills
Ability to synthesize data into clear executive summaries and dashboards
Demonstrated ability to multi-task, work with minimal supervision, and achieve results in a dynamic environment is preferred
Strong verbal and written communication skills, with the ability to confidently present complex information to senior executives
Demonstrated learning agility, and the ability to improve both yourself and the people around you
Execution focused with high sense of urgency
Works proactively by anticipating actions & recommendations needed based on upcoming plans, travel, events, actions
Benefits
Medical
Dental
Vision
Life insurance
Short- and long-term disability
Business accident insurance
Group legal insurance
Consolidated retirement plan (pension)
Savings plan (401(k))
Long-term incentive program
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member
Caregiver Leave – 10 days
Volunteer Leave – 4 days
Military Spouse Time-Off – 80 hours
Company
Johnson & Johnson
At Johnson & Johnson, we believe health is everything.
10001+ employees
H1B Sponsorship
Johnson & Johnson has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (48)
2024 (56)
2023 (58)
2022 (59)
2021 (44)
2020 (27)
Funding
Current Stage
Late StageLeadership Team
Alex Gorsky
Former Chairman and CEO, Johnson & Johnson
Joaquin Duato
Chairman of the Board and Chief Executive Officer
Recent News
2025-10-07
2025-10-07
Company data provided by crunchbase