Comrise · 12 hours ago
Executive Administrative Assistant
Nashville, TN
Contract
Onsite
Senior Level
$31/hr - $31/hr
5+ years expComrise is seeking a Senior Administrative Assistant to perform administrative duties for the SVP Global Capability Network and the GCN leadership team. The role involves managing calendars, coordinating meetings, and providing general administrative support to executive staff.
Staffing & Recruiting
Hiring Manager
Swarna B.
Responsibilities
Manage SVP and VPs’ calendar, schedule meetings/events on their behalf and assist in coordination of various department meetings/events
Help draft, proofread and send communications on behalf of the SVP to both internal and external stakeholders
Serve as primary contact for the SVP and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents
Maintain master copies of agreements, contracts, funding memos. Facilitate approval process
Manage recurring meetings and events including Weekly Tactical Meetings, All Hands Calls, facilitate agendas, distribution
Develop and maintain accurate organizational charts, team/directors/lists, including addresses (email & physical), phone numbers, etc
Report PTO timely for all non-VP team members
Arrange all leader travel as needed, coordinate with other administrative assistants on group travel, including booking and creating itineraries, including extensive international travel. Prepare expense reports in a timely manner
Provide guidance to and ongoing engagement with the administrative assistant team in the department
Assist the VPs with approvals, planning and coordination for external meeting requests for the corporate campus; assist with scheduling leaders to speak
Provide general administrative support as needed to VPs in the department, including ordering office supplies, shipping and mailing, making copies, answering phones, delivering mail, drafting and typing correspondence, etc
Practices and adheres to the 'Code of Conduct' philosophy and 'Mission and Value Statement' including maintaining strictest confidentiality
Qualification
Required
5+ years of experience in relevant field (e.g., Administrative / Executive Assistant, Project Management)
Highly organized and adept at operating in a fast-paced environment
Experience working with VPs and higher
Travel planning and logistics, including international travel
Multi-stakeholder management, specifically to manage calendars, schedules, and travel
Executive meeting coordination (E.g., All-hands, Steering Committees)
High attention to detail
Time management and prioritization
Proactive problem-solving
Company
Comrise
Headquartered in New Jersey since 1984, Comrise is a staffing, consulting and enhanced search technology company.
Founded in 1984Woodbridge Township, New Jersey, US
1001-5000 employees
H1B Sponsorship
Comrise has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (11)
2023 (9)
2022 (7)
2021 (7)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Dana N.
Director MSP Strategic Partnerships
Company data provided by crunchbase