Creighton University · 17 hours ago
Administrative Assistant III - Surgery - Administration
2500 California Plaza, Omaha, NE, 68178, US
Full-time
Onsite
Mid Level
4+ years expCreighton University is seeking a highly experienced Administrative Assistant to provide high-level administrative support to the Department Chair in the School of Medicine. This role involves managing multiple calendars, preparing correspondence, and coordinating departmental events while maintaining confidentiality and discretion.
Higher Education
Responsibilities
Manage multiple calendars for the Chair and division chiefs, including scheduling appointments, meetings, conferences, and travel while remaining mindful of clinical responsibilities
Prepare, compose, and coordinate correspondence, reports, memos, and confidential summaries related to faculty, students, donors, and departmental matters
Draft and sign correspondence on behalf of the Chair as appropriate
Prepare meeting agendas and maintain accurate meeting minutes
Respond to inquiries on behalf of the Chair and division chiefs with professionalism and discretion
Coordinate logistics for meetings and events, including room reservations, catering, transportation, and lodging
Manage time-sensitive requests and assist with email and document review for accuracy
Support visiting scholars and guests by developing itineraries, coordinating accommodations and meetings
Work independently to improve administrative processes and ensure efficient service across the department
Create flyers and posters for high-visibility events and contribute to weekly newsletters and monthly 'Save the Date' communications
Provide visible support for departmental and leadership events
Qualification
Required
High School Diploma or GED required; Bachelor's degree preferred
Minimum of four years of administrative and/or office management experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage conflict and handle demanding situations as well as to think independently, analyze problems, and implement solutions
Demonstrated initiative and ability to anticipate needs and manage cyclical deadlines
Preferred
Bachelor's degree preferred
Experience in a medical or clinical environment preferred
Experience with Marq, Adobe Acrobat, or other marketing software preferred
Company
Creighton University
At Creighton, our Jesuit mission shapes our vision.
5001-10000 employees
H1B Sponsorship
Creighton University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (21)
2024 (26)
2023 (10)
2022 (17)
2021 (21)
2020 (15)
Funding
Current Stage
Late StageLeadership Team
John R. Stone, MD, PhD
Co-Founder & Co-Executive Director
Russ Pearlman
Vice President of Information Technology, Chief Information Officer
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