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Nationwide · 19 hours ago

Administrative Assistant (Group Benefits Underwriting)

Wausau, WI

Full-time

Onsite

Entry Level

$46K/yr - $67K/yr

2+ years exp

Nationwide is a Fortune 100 company that provides extraordinary care to help individuals and businesses prepare for and protect their future. The Administrative Assistant will support the Group Benefits Underwriting team by managing the underwriting mailbox, processing enrollment forms, and performing various administrative tasks to enhance team productivity.

BankingFinancial ServicesInsuranceLife Insurance

No H1B

Responsibilities

Monitor the underwriting mailbox and ensure incoming enrollment forms are converted and sent to an indexing queue

Distribute emails from the underwriting mailbox to appropriate team members/departments

Convert enrollment form emails and attachments into a single PDF and upload to the indexing queue

Monitor the indexing queue and index all documents based on written procedures

Build and maintain relationships with internal partners to improve department performance

Focuses on the daily calendar planning. Usually does not manage leader's personal calendar

Coordinates and provides options for travel plans for leader(s) and team

Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc

Provides assistance with office procedures or processes that help the team be more productive and efficient

Monitors expenses, processes expense reports in a timely manner and monitors expense reports submitted by staff for accurate reporting

Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator

Helps other administrative assistants as needed. May provide general office training to new associates

Stays current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department-level plans

Participates in special projects as assigned

Qualification

Microsoft OfficeInsurance industry experienceEffective communicationOrganizational skillsAdministrative certificationMathematical skillsMulti-taskingRelationship buildingIndependent workAttention to detail

Required

High school diploma or general education degree (GED)

Demonstrates strong ability to work independently and to adjust schedule to meet service standards

Proven ability to remain focused in fast paced environment

Proven ability to multi-task

Proficient use of computer systems

Must possess effective verbal and written communication skills

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Previous experience in the insurance industry

Preferred

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus

Typically, two or more years of related administrative experience preferred

Benefits

Medical/dental/vision

Life insurance

Short and long term disability coverage

Paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date

Nine paid holidays

8 hours of Lifetime paid time off

8 hours of Unity Day paid time off

401(k) with company match

Company-paid pension plan

Business casual attire

Company

Nationwide

Glassdoor3.9

Nationwide, a Fortune 100 company based in Columbus, Ohio, is one of the largest and strongest diversified insurance and financial services organizations in the United States.

Founded in 1925

Columbus, Ohio, USA

10001+ employees