Kehoe Designs · 15 hours ago
Event Coordinator
Chicago, IL, US
Full-time
Onsite
Entry, Mid Level
2+ years expKehoe Designs is a design company focused on delivering exceptional value to clients. The Event Coordinator will support Event Producers in coordinating and executing event projects, managing details from client inquiries to successful execution.
Event ManagementEvents
Responsibilities
Collaborates with Event Producers and supports them with proposals, sourcing design inspiration for decks, floor plans, client/consulting, and venue communication as well as acting as the liaison to all production departments
They are responsible for creating and organizing all pullsheets and sub-rental orders
Coordinating and overseeing all venue information: load in/ load out, scheduling, timelines, time management, and any special requirements
Supporting Event Producers with on-site walk-throughs, as well as day-of-event support when needed
Required to work evenings and weekends when needed
Responsible for scheduling meetings with Event Director, all Production Departments, Samples and acting as the sales and production liaison
Executes the coordination of client meetings and appointments
Assists Event Producer in securing event contracts, as well as creating and managing payment schedules
Responsible for executing events independently; this includes and is not limited to creating design proposals, design decks, walk-throughs, site visits, client meetings, and any other duties approved by management
Must be able to prioritize work loads of independent events and events with Event Producer
May stand in and represent the Event Producers as needed at events
Develops and maintains cooperative work relationships with all internal departments and external clients
May perform other duties as needed
Qualification
Required
Bachelor's Degree required
2-3 years' experience in event production (particularly in a creative or event décor industry)
Strong Microsoft Word, Excel computer skills
Ability to compute costs and analyze pricing and contract specifications
Strong project management skills and organization skills
Ability to deal effectively with diverse individuals at all organizational levels
Excellent customer service skills including tact and diplomacy
Proven ability to multitask and work in a fast-paced setting
Demonstrated ability to share skills and knowledge with others
Effective problem solving and mediation skills
Outstanding interpersonal communications and conflict management skills
Excellent attention to detail, highly organized, with outstanding follow-up skills
Preferred
Hospitality emphasis preferred
Familiarity with event planning software helpful
Benefits
Health Insurance: Medical, dental, and vision insurance options available full-time.
Retirement Plan: 401(k) plan with company matching.
Paid Time Off (PTO): In compliance with Illinois State Law.
Training & Development: Opportunities for skill development and career advancement.
Flexible scheduling, including evening and weekend availability.
Safe and supportive work environment.
Company
Kehoe Designs
Kehoe Designs is an events services company that offers event décor and design services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Bridget Frizzie
Chief Creative Officer (CCO)
Company data provided by crunchbase