James Madison University · 19 hours ago
Executive Assistant and Office Manager - School of Integrated Sciences
Harrisonburg, VA
Full-time
Onsite
Mid Level
$42K/yr - $46K/yrJames Madison University (JMU) is a vibrant community dedicated to preparing students for a bright future. They are seeking an administrative professional to serve as an executive administrative assistant and office manager for the School of Integrated Sciences, providing support in budget management, human resources, and day-to-day operations of the academic unit.
AssociationNon Profit
Responsibilities
Provide administrative assistance to the school Directors
Maintain and reconcile departmental budgets
Prepare and process hiring paperwork for employees recruited to the school, including newly hired full-time faculty and part-time adjunct faculty; assist with search processes and logistics
Maintain personnel files
Prepare and approve orders through eVA, Virginia’s online procurement system
Maintain and reconcile small purchase credit card(s)
Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding
Supervise a small team of administrative assistants and coordinate school-level administrative activity
Process travel authorizations and expense reports in Chrome River, JMU’s electronic system for entering and approving travel and individual expense reimbursements
Maintain office equipment and supplies
Manage and reserve SIS space using the virtual reservation system
Perform other duties as assigned to support the needs of the unit and in collaboration with colleagues across the college
Qualification
Required
Relevant experience with finance, accounting, or fiscal management
Fluency in Microsoft Office with a particular focus on Word and Excel
Proven attention to detail, resourcefulness, and time management skills
Previous experience with efficient office practices, including a high level of customer service skills and an ability to work effectively with others
The ability to handle all office activity and material with discretion and in a confidential manner
Strong written and verbal communication skills
Strong interpersonal and leadership skills
Preferred
Experience with the following software systems: Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and SPCC, or similar software programs
Knowledge of the state expenditures guidelines and limitations for travel and procurement
Experience with data management systems
Benefits
Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.
Company
James Madison University
James Madison University offers programs on the bachelor's, master's and doctoral levels with its primary emphasis on the undergraduate student.
Founded in 1908Harrisonburg, Virginia, USA
1001-5000 employees
H1B Sponsorship
James Madison University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (35)
2023 (34)
2022 (22)
2021 (32)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Johnny Ginnity, SES, FACHE
University Lecturer--CEO
Caroline Shelly
Co-founder and President of SMAD Club
Company data provided by crunchbase