The Legacy Group · 21 hours ago
Administrative Assistant/Marketing Coordinator
Spokane, WA
Full-time
Onsite
Entry Level
$20/hr - $25/hr
1+ years expThe Legacy Group is seeking an Administrative Assistant/Marketing Coordinator to support their growing real estate team. This role involves managing client experiences, overseeing transactions, and coordinating marketing efforts to enhance the organization's brand and achieve business goals.
ConsultingReal EstateReal Estate BrokerageResidential
Responsibilities
Greet clients / manage client experience in the office
Answer and direct telephone calls as appropriate
Prepare materials needed for client meetings
Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
Ensure needed office/facilities supplies, and materials are in stock and organized
Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing
Coordinate title/escrow, mortgage loan and appraisal processes
Regularly update & maintain communication with clients, agents, title officer, lender etc
Submit all necessary documentation to office broker for file compliance
Input all client information into client database system
Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings etc
Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities
Provide proactive weekly feedback to sellers regarding all showings and marketing activities
Coordinate all public open houses and broker open houses
Input all listing information into MLS and marketing websites and update as needed
Submit all necessary documentation to office broker for file compliance
Input all necessary information into client database and transaction management systems
Create, maintain, and strengthen the organization’s overall brand through all media avenues
Ensure all marketing efforts serve to achieve immediate and long-term business goals, identifying and executing improvements for processes, content, and lead generation
Prepare marketing activity reports and metrics for measuring program success
Employ marketing analytics techniques to gather important data (social media, web analytics, etc.)
Prepare and deliver promotional presentations (ads, campaigns, etc.)
Compose and post online content on the company’s website and social media accounts
Interact with users and respond to social media messages, inquiries, and comments
Write marketing literature (brochures, blogs, etc.) to augment the company’s presence in the market
Implement marketing plans that include print, broadcast, and online content
Experience designs branded templates and REELS for use on a social media using various desktop and online tools, like Canva
Keep up with trends and technology
Qualification
Required
High school diploma/GED
1-3 years of relevant experience as an Real Estate Office Coordinator and/or Administrate Assistant
Excellent knowledge of MS Office, online applications (CRM tools, Online analytics, Meta, Instagram, TikTok, and Google Adwords etc.)
People-oriented, dedicated to customer service, extremely organized and attentive to detail
Ability to multitask and meet deadlines in a fast-paced environment without oversight
Ability to work in a fast-paced environment, anticipate changing needs, & problem solve
Well-organized with a customer-oriented approach
Exquisite communication and people skills
Preferred
Degree educated preferred
Previous experience in the real estate industry is beneficial
Experience with Adobe Creative Cloud (Photoshop, Illustrator, In Design, Premier Pro) or equivalent digital media editing tools a plus
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Company
The Legacy Group
In today’s real estate market, you need to work with a real estate professional you can trust.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase