Institute for Defense Analyses · 1 day ago
Administrative Manager - Cost Analysis and Research Division
Alexandria, VA
Full-time
Onsite
Senior Level
$101K/yr - $161K/yr
6+ years expThe Institute for Defense Analyses is responsible for providing high-quality research and analysis. The Administrative Manager will oversee the administration of the Division and supervise the support and editorial staff, ensuring compliance with corporate policies and efficient operation.
AerospaceNational SecurityNon Profit
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Directly supervises the full-time administrative support staff; is accountable for maintaining the quality, efficiency and morale of the staff
Maintains a close and highly responsive relationship to the day-to-day activities of the Division Director. Anticipates and prepares materials needed by the Director for such activities as conferences, correspondence, appointments, meetings, and telephone calls
Performs a variety of both complex and routine administrative duties requiring extensive working knowledge of the organization, programs, practices and procedures related to the function of the office
Interfaces and coordinates with other IDA Administrative Managers to accommodate workload fluctuations
Supervises/coordinates new employee hiring and on-boarding processes between IDA HR and Division research staff
Requests security clearances for all new employees and monitors progress to completion. Submits justification for periodic reinvestigations
Has primary administrative responsibility for ensuring compliance with corporate policy concerning areas such as consultants and subcontractor usage; office and computer related requirements, purchasing and related expenditure approvals
Responsible for Division processing of Consultant Agreements and Subcontracts
Oversees computer office equipment and space requirements; acts as primary liaison for computer related planning and acquisition; directs Division personnel in determining related needs, expenditures, networking support and other related requirements
Responsible for ensuring compliance with corporate administrative practices, including purchasing, security and personnel; liaisons with other divisions and IDA headquarters in administrative matters
Accountable for Division administrative expenditures to include the approval and reporting of staff travel, consultants and vendor invoices, purchase requisitions and timesheets
Performs other relevant duties as assigned
Qualification
Required
Minimum of a BS/BA degree in related field such as business administration or other business related discipline
Six or more years of progressively responsible work experience in comparable environment, preferably government contracting, or equivalent combination of relevant experience and college coursework
Proven organizational skills; ability to multi-task and work well under pressure, balancing competing priorities; excellent interpersonal abilities and communication skills
Proven experience with Microsoft Office Products (Word, PowerPoint, Excel)
Strong interpersonal skills with ability to communicate effectively orally and in writing with all levels of employees
U.S. Citizenship is required
Ability to obtain and maintain a security clearance is required
Successful completion of a criminal background check is required
Preferred
Supervisory/management experience strongly preferred
Company
Institute for Defense Analyses
Institute for Defense Analyses is an organization that offers security and science policy questions objective analysis services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mario Wong, Jr.
Chief Financial Officer
Alane Struss
Human Resources Business Partner
Recent News
2025-04-09
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