United Community Center · 22 hours ago
Administrative Assistant -Youth Program
Milwaukee, WI
Full-time
Onsite
New Grad, Entry LevelUnited Community Center is seeking an Administrative Assistant for their Youth & Pre-College Program. The role involves managing logistics, planning, and coordination of student programming while overseeing daily office operations and providing client-centered service.
Assisted LivingAssociationCommunitiesFamilyNon ProfitSocial AssistanceSocial Impact
Responsibilities
Serve as the first point of contact for clients, guests, and visitors of The Spot and the agency
Manage general office correspondence, such as phone calls, messages, and communication, while redirecting when appropriate
Collection, oversight, and analysis in program documentation and data collection; maintain records as required by program/funder/agency, including but not limited to: student attendance and participation, student grades/standardized test scores, high school credits completed, graduation, and financial information
Maintain filing systems (electronic and paper) for client and staff documents, ensuring compliance with FERPA and confidentiality protocols
Achieve consistent data tracking and database management across software applications
Support staff with department-wide communication, scheduling, and logistics for meetings, events, and programming
Disseminate information to key stakeholders, including students, parents, partners, schools, agencies, project sites, and community agencies on opportunities provided by department programs
Organize and manage financial records and budget documentation for the department while ensuring accuracy and compliance with institutional policies and procedures
Provide general administrative support, such as copying, data entry, and filing to ensure efficient operation of the department
Undertake special projects and assignments as delegated by Program Director and agency administrators, demonstrating initiative and flexibility
Facilitate and attend all meetings and training sessions as required by UCC, County, State, and/or program funder(s)
Support department and agency special events and programming
Fulfill duties delegated by the director and all other miscellaneous duties as applied
Qualification
Required
High school diploma or equivalent
Demonstrated computer literacy skills, including internet navigation, Microsoft Office Suite, Google applications, and other basic data systems
Ability to handle confidential and sensitive information with discretion and professionalism
Effectively present information in one-on-one, small, and large group situations
Detailed experience with data collection and analysis
Excellent writing and communication skills
Understands working in a diverse, multi-cultural, and socio-economic environment
Display effective multi-tasking and time management skills
Demonstrated evidence of CPR, Concussion, and Mandated Reporter training will be required for the position (UCC will support certification)
Preferred
associate degree or higher
Experience or training in youth development or educational settings
Bilingual (Spanish and English) speaker highly desired
Company
United Community Center
The United Community Center is a comprehensive social service agency serving the families of Milwaukee's south side.
Founded in 1970
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.28MKey Investors
Zilber Family Foundation
2023-06-01Grant
2022-06-23Grant· $0.17M
2015-09-15Series Unknown· $0.1M
Leadership Team
Laura Gutierrez
Chief Executive Officer
Lukischa Ramos
Chief Operating Officer
Recent News
BizTimes Milwaukee
2025-04-15
Yahoo Finance
2024-04-09
2023-05-01
Company data provided by crunchbase