Bloedel Reserve · 19 hours ago
Development Coordinator
Bainbridge Island, Washington, United States
Full-time
Onsite
Entry Level
$22/hr - $22/hr
1+ years expBloedel Reserve is a nonprofit organization, and they are seeking a Development Coordinator to support the Development team’s operations. The role involves managing fundraising events, tracking progress against fundraising goals, and providing administrative support to ensure successful operations.
Non Profit
Responsibilities
Maintains lists of auction items from past Garden Parties and communicates with relevant donors to ensure timely fulfillment
Plans auction fulfillment events including hiring vendors, planning themes, communicating with donors, planning layout, and communicating with relevant internal staff members, working events, and preparing leadership to work events
Works with the Operations team for all Development event planning, production, and logistics, including a large-scale annual fundraising event each summer. Duties include supporting auction procurement, supporting system works (Altru, Greater Giving, website), vendor work, and logistics
Supports Director of Development (DoD) and Development team in tracking progress against multiple fundraising goals. Produces timely, accurate reports and dashboards for leadership
Coordinates with the Development team on timely recordkeeping in Altru CRM, tracking interactions, and capturing constituent and donation documentation. Collaborates with Finance for accurate tracking and reporting of all pledges, gifts, grants, sponsorships, and memberships
Produces daily gift reports, runs custom queries, and analyzes data for projects and initiatives
Prepares timely, accurate, courteous, and brand-aligned acknowledgements for pledges, gifts, grants, and sponsorships, using accurate and efficient systems
Pursues ongoing professional development opportunities to improve departmental systems, policies, and procedures (e.g. American Public Gardens Association and Blackbaud University)
Coordinates, monitors, and troubleshoots Development work plans, calendars, and deadlines
Produces acknowledgement letters for CEO and DoD review and approval; updates and facilitates accurate records for mailings and correspondence
Supports the Development Committee meeting as needed
Develops and maintains efficient and secure electronic file management systems and safeguards highly sensitive information
Assists with vendor fulfillment and vendor relationships
Schedules meetings and appointments, assists in completion of invoices, and expense reports, as needed, for DoD
Provides accurate and timely reporting in expense management systems (e.g. Certify)
Qualification
Required
1–2 years of experience in event planning, hospitality, visitor services, or a related field
College degree or equivalent experience
Strong organizational, multitasking, and problem-solving skills
Excellent interpersonal and communication skills with a hospitality-focused approach
Ability to remain calm under pressure and adapt to a flexible schedule
Microsoft Office Suite expertise required (Word, Excel, PowerPoint)
Experience working with budgets and providing accurate tracking of expenses
Available to work occasional weekends and evenings
Must pass background check
Must comply with and maintain a smoke-free and drug-free work environment
Preferred
Altru or equivalent CRM system expertise preferred
Constant Contact or equivalent email marketing software experience preferred
WordPress or equivalent content-management system experience preferred
Greater Giving or equivalent fundraising software experience preferred
Nonprofit/cultural experience preferred
Company
Bloedel Reserve
Bloedel Reserve is a wonder of nature, created by the imagination, vision, and a passionate love of the natural world shared by our founders, Prentice and Virginia Bloedel.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase