NEOGOV · 7 hours ago
ASSISTANT CITY CLERK
Signal Hill, CA
Full-time
Onsite
Senior Level
$105K/yr - $134K/yr
5+ years expThe City of Signal Hill is a desirable place to live and work, and they are seeking an Assistant City Clerk to manage the City Clerk Division. The role involves overseeing operations related to records management, elections, and providing administrative support to the City Manager and City Council.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Oversee and direct the day-to-day operations of the City Clerk division, including: election administration, records management, legislative analysis, public records and notices, agenda, minutes, contract and insurance management, deeds, legal documents, and other statutory duties as established by federal, state and local laws
Develop, direct, and coordinate the implementation of goals, objectives, policies, procedures, and work standards for the City Clerk division
Plan, organize, and supervise the preparation and maintenance of City documents and records, including: agendas, minutes, ordinances, resolutions, contracts, staff reports, and packets, City Council policies and procedures, deeds and other legal documents
Attend all City Council and Successor Agency meetings
Record and transcribe the proceedings of the City Council, Successor Agency, Signal Hill Housing Authority, Signal Hill Financing Authority, and Signal Hill Municipal Financing Authority; maintain all documents, records of actions and approved actions taken; publish official notices and reports of action
Plan and coordinate general and special municipal elections, including serve as liaison with county registrar/recorder; provide information to candidates; provide and answer ballot information and questions; prepare sample ballots, candidate handbooks, and other election materials; ensure compliance with campaign provisions of the Political Reform Act
Serve as the Custodian of Records for official City documents; accept claims, subpoenas and public records requests; maintain legislative history; ensure compliance with the Public Records Act process
Provide administrative assistance to the City Manager; prepare and present oral and written reports to the City Council, Successor Agency; Signal Hill Housing Authority, Public Financing Authority, and Municipal Financing Authority. Respond to calls and emails from the public regarding various City-related issues. Schedule meetings on behalf of the City Manager and City Council as requested
Provide administrative support to the City Council, City Manager, and Deputy City Manager, including managing calendars and making travel arrangements
Develop and administer city-wide records management program, records preservation, retention and destruction; develop and revise records management program policies and procedures; advise, counsel and assist City departments in managing records program
Respond to Public Records Act requests; receive and respond to inquiries from the press, other agencies, interested parties and the general public; receive, copy and route responses to appropriate City representatives
Provide a variety of information gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history, and Fair Political Practices Commission filings
Perform analytical and technical research; develop, review and implement policies and procedures to meet legal requirements of the City
Assist with the monitoring and evaluation of the efficiency and effectiveness of service delivery, workflow and support systems; identify and recommend opportunities for change
Recruit and coordinate advisory bodies’ vacancies, applications and City Council appointments; provide orientation to new members; prepare and update City Council advisory bodies’ orientation handbook
Administer oaths of office/allegiance
Represent the City and department to outside groups and organizations; and interface with public groups, professional clubs and organizations
Select, supervise, train and evaluate department staff; implement discipline and/or corrective actions as needed
Serve as filing officer for statements of economic interest for designated employees, certain appointed officials, officeholders, candidates and committees; coordinate City Council, City Manager, City Attorney and other filings with the Fair Political Practices Commission
Coordinate compliance filings related to state campaign disclosure laws, City Conflict of Interest Code, AB 1234 Ethics requirements, and AB 1661 Sexual Harassment Prevention Training and Education compliance for elected and appointed officials
Work closely with the City Attorney’s Office to ensure compliance with state and local laws including the Ralph M. Brown Act, the Political Reform Act, California Elections Code, Fair Political Practices Reform Act and the Signal Hill Code of Ethics
Develop and administer department budget, monitor expenditures and forecasts for additional funds for staffing, equipment, materials and supplies. Review and process department invoices and manage contracts related to the City Clerk’s Division
Supervise the receipt and certification of documents, petitions, claims, bonds, sealed bids, and proposals
Process ordinances for codification in the Municipal Code to reflect actions of the Council, update code books and mail outs
Certify or notarize contracts and legal documents and coordinate document recording, and administer oaths or affirmations
Research and prepare administrative reports and studies; respond to inquiries from public regarding City Council actions
Monitor and keep abreast of legislative and technical developments and methods in the field that may affect the City or department operations; review and implement improved methods and practices
Perform a variety of other duties as assigned
Perform the duties of the City Clerk in his/her absence
Qualification
Required
Five (5) years of increasingly responsible experience in complex administrative office work in a City Clerk's office which includes running municipal elections, records and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances
Certification from International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk (CMC), is required
Possession of or ability to obtain a California Notary Public Commission certification within six (6) months of employment
High School diploma or GED equivalent
A Bachelor's degree from an accredited college or university with major course work in public or business administration, records management or closely related field could substitute 2 years of administrative support experience and/or City Clerk's or County Clerk's Office experience
Valid Class C California driver license, acceptable driving record, and evidence of insurance are required
Benefits
Retirement - Provided through the California Public Employees' Retirement System (CalPERS). The City offers "Classic" members 2% @ 60. Classic members will contribute 7% for the 2% @ 60 formula. The City offers PEPRA members 2% @ 62. PEPRA members contribute 7.75%.
Medical - The City participates in the PERS health benefit program and contributes up to $1,200 per month toward medical premiums. An additional $800 is available for individuals with health, dental and/or vision premiums not fully covered with the $1,200. 75% of any monies remaining (of the $1,200) after medical premiums are paid may be applied toward optional benefits including: vision, dental, or deferred compensation plan.
Dental - The City provides $70 per month for dental insurance which is offered through Delta Dental.
Vision - The employee-only premium is paid by the City.
Insurance - The City provides life insurance equal to three times an employee's annual salary, to a maximum of $300,000. Short and Long Term Disability are also provided.
Deferred Compensation - Employees may participate in a deferred compensation program. The City will contribute up to 4% of a department head's salary upon the employee's contribution of 8% of salary. The City will contribute up to 3% of a manager's salary upon the employee's contribution of 6%.
Flexible Spending Account - Employees may elect to participate in a "pre-tax dollar" flexible spending account for dependent care and/or unreimbursed medical costs.
Executive Leave - Sixty-three (63) hours per year and must be used by the last pay period in the calendar year or be forfeited.
Personal Holiday Leave - Thirty-six (36) hours of Personal Holiday Leave and must be used by the last pay period in the calendar year or be forfeited. All new employees receive 3.0 hours of personal leave for each month remaining in the year, including the month they are hired.
Vacation - 96 to 176 vacation hours per year, depending on length of service.
Holidays - 88 paid holiday hours and 36 hours personal holiday leave annually.
Sick Leave - 96 hours of sick leave annually with buyback program in June.
Wellness Reimbursement - Annual reimbursement for health club membership, formal wellness programs and medical/dental co-pays and deductibles. $500 for department heads and $250 for managers.
Social Security - The City participates in Social Security.
Retiree Health Benefits - Based on years of service with the City, a contribution may be made toward the monthly health premium for qualified retirees. Employees contribute 1% of their salary towards their future retiree health benefit.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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