UMSL · 13 hours ago
Center Administrative Associate
St. Louis, MO
Full-time
Onsite
Mid Level
$23/hr - $23/hr
3+ years expUMSL is seeking an individual to orchestrate the smooth operation of the Center for Character and Citizenship (CCC). The role involves overseeing logistics for programs, supporting grant projects, and maintaining organizational systems to enhance project tracking and communication.
Civil EngineeringConstructionLogistics
No H1B
Responsibilities
Oversee logistics of CCC program events such as the Character Education-focused Educational Leader (CEEL), PRIMED Institute for Character Education, Sue Shear Leadership Academy and Citizenship Education programs with collaborators
Document, maintain and improve processes to meet or exceed participant expectations regarding logistics
Communicate event logistics and update the CCC team
Support the Teresa M. Fischer Professor of Citizenship Education and grant projects using organizational systems to maintain and improve tracking multiple projects and databases
The data bases include PeopleSoft ordering/accounting systems, resource library, subscription databases, and alumni
The projects include a Kern Family Foundation ongoing grant, a Templeton World Charity Foundation grant and CCC research publications
Review activities weekly and organize documentation on OneDrive for CCC achievements
Compiling team meeting agendas and track projects to address the Director’s priorities, setting time-appropriate goals and using assuring that team members have the tools they need to achieve desired results
Utilize student workers and help them build useful skills which assist project completion and the CCC’s goals
Track that the team is meeting goals
Assist the Director as needed with student communication
Note needed updates for the UMSL CCC website and support the team in completing updates
Keep Director aware of upcoming UMSL events which should be considered for the calendar
Implement technical needs such as moving files from Google to Teams, scanning paper files to electronic files, etc
Communicate using technology and traditional means with internal and external stakeholders to accomplish objectives while impacting the CCC’s national and international reputation positively
Stakeholders not only include faculty, staff, students and operations departments but also the public at large, school districts, collaborators, program speakers and visiting international scholars
Recommend improvements for organizational efficiency within UM System guidelines (i.e., travel protocols, resource management, etc.) such as maintaining files, recording and tracking
Organize and simplify the move from the current space to North Campus targeted for December 2026
Monitor the Director’s schedule to complete travel notifications and for receipts to be reconciled on the university credit card
Collaborate with COE Procurement to order supplies and log deliveries
Assist the CCC’s finance and Human Resources support needs to quickly complete program or project duties
Employ professional courtesy and confidentiality with internal and external audiences
Qualification
Required
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred
UMSL or K-12 administrative experience
Armed Services veterans are encouraged to apply
Benefits
Medical, dental and vision plans
Retirement
Paid time off
Short- and long-term disability
Paid parental leave
Paid caregiver leave
Educational fee discounts for all four UM System campuses
Company
UMSL
USML is a construction company that specializes in the building of a range of infrastructures and offers material transportation services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase