Toyota of Irving · 18 hours ago
Executive Administrative Assistant
Irving, TX, 75062, US
Full-time
Onsite
Entry Level
2+ years expToyota of Irving is seeking a detailed and organized Executive Administrative Assistant to provide personalized secretarial support for the Dealer Principal and General Manager. The role involves wide-ranging administrative support for the management team, requiring initiative, good judgment, and the ability to manage multiple projects independently.
Automotive
Responsibilities
Act as point of contact for various accounts including phone system, texting system, scheduling software, supply requests etc
Maintain calendars/appointments and follow-up
Manage select email and voicemail accounts
Maintain meeting room schedules
Secure travel arrangements
Coordinate weekly catering and holiday catering
Arrange and order items of Employee Celebrations (birthdays and anniversaries)
Create professional-quality presentations and documents utilizing basic grammar, spelling and formatting skills. This includes organizational charts, phone listings, employee listings, parking system, PowerPoint presentations, etc
Order and stock office supplies
Qualification
Required
2+ years administrative experience or equivalent
Proficient in Microsoft Office: Teams, Word, Excel, PowerPoint
Internet research and purchasing experience
Strong oral and written communication skills
Cross-platform knowledge and skills is a plus (PC & Mac)
Preferred
Some college preferred
Able to keep confidential and sensitive information private
Ability to prioritize work, solve problems and organize own time with minimal supervision or feedback
Able to change tasks rapidly and manage priorities when urgent needs arise
Ability to build rapport and collaborate with a diverse team across multiple departments
Adept at learning new software
Access to reliable transportation as light errands will be required
High organizational skills, with an ability to develop new systems and processes
Knowledge of Adobe Creative Cloud Suite or Canva a plus
Benefits
Medical, Vision & Dental
401K retirement savings plans offered after 6 months
Fringe benefits including language learning, employee discount, community partner discounts, promotions and more
PTO, selected holiday pay
Company
Toyota of Irving
Toyota of Irving is a car dealership specializing in Toyota vehicles in Dallas.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
David Schoemaker
Vice President & Managing Partner
Company data provided by crunchbase