Morrison Foerster · 22 hours ago
Office Operations Supervisor
Seattle, WA
Full-time
Onsite
Mid, Senior Level
$99K/yr - $138K/yr
3+ years expMorrison Foerster is a leading law firm seeking an Office Operations Supervisor for their Seattle office. This role is responsible for overseeing day-to-day facilities and office operations, ensuring a safe and efficient workplace while managing vendor relationships and supervising office services.
Law Practice
Responsibilities
Lead overall facilities management for the office, including maintenance, security, cleaning, building systems, and continuous improvement of the workspace
Anticipate operational needs, forecast trends, and identify cost-saving opportunities while maintaining a pristine, professional environment
Document and maintain facilities procedures, project logs, and operations manuals; provide regular updates to office leadership
Serve as the primary liaison with building management and ensure compliance with lease terms, ADA requirements, and applicable regulations
Oversee facilities service requests, preventative maintenance programs, and vendor performance to ensure timely, high-quality delivery
Supervise reception, conference, guest services, and office services operations, including staff training, orientation, and service standards
Manage conference rooms, office readiness, and catered services to support meetings, events, and client engagements
Coordinate purchasing of office supplies, equipment, and services; manage inventory, stocking, and invoice approvals
Manage facilities-related budgeting, billing, invoice review, and expense tracking in alignment with approved budgets
Lead and support office projects such as space planning, office moves, restacking, and construction initiatives
Negotiate and manage vendor and consultant relationships, contracts, and preventative maintenance schedules
Lead office safety, security, emergency preparedness, ergonomics, and wellness programs, serving as the primary safety coordinator
Qualification
Required
Bachelor's degree preferred, with at least three years of supervisory experience in a client service-focused environment
Experience managing full-service facilities operations and delivering a high-touch client experience to internal and external stakeholders
Background in law firm, professional services, or hospitality environments strongly preferred
Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; familiarity with HRIS and Visio a plus
Demonstrated experience managing vendors, contractors, and suppliers using project management best practices
Working knowledge of facilities maintenance, building systems, life-safety systems, and applicable codes and regulations (ADA, OSHA, fire codes)
Proven ability to lead, supervise, and train teams while maintaining high service and performance standards
Highly proactive, detail-oriented problem solver with strong ownership, judgment, and follow-through
Excellent communication, organizational, financial, and negotiation skills; ability to collaborate effectively at all levels
Ability to manage multiple priorities under deadlines, maintain professionalism under pressure, lift up to 50 pounds, and work flexible hours as needed
Benefits
A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
Global wellness program, including free access to Talkspace and Calm apps.
Annual community service day to make an impact on your community and a birthday holiday just for fun.
Education reimbursement annually.
Dedicated Talent Development team.
Competitive annual profit-sharing contribution.
Company
Morrison Foerster
Morrison Foerster transforms complexity into advantage.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Aaron Fountain
Partner
Aaron Rubin
Partner
Recent News
2024-04-25
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2024-04-17
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