NEOGOV · 11 hours ago
Police Administrative Assistant
City of Doral, FL
Full-time
Onsite
Mid Level
$45K/yr - $67K/yr
3+ years expNEOGOV is seeking a Police Administrative Assistant for the City of Doral. This role involves performing advanced secretarial and administrative work for the Police Department, including managing correspondence, assisting visitors, and coordinating departmental activities.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs advanced secretarial and administrative work including, but not limited to transcribing correspondence such as letters, memoranda, general orders, rules and standard operating procedures
Greets and assists visitors, answers the phone and directs calls; and responds to general department inquiries
Opens, sorts and routes all correspondence to appropriate departmental personnel
Performs clerical duties such as scanning, filing, and managing office records and assisting in the work of the department as assigned by the Department Head
Files documents, drafts emails and answers telephone calls
Coordinates meetings, prepares agendas and if necessary takes minutes and distributes to staff
Manages, updates Department Head's calendar, screens phone calls, and prepares email responses, memorandums and/or letters upon request
Provides coverage to departmental main phone line and ensures coverage at all times
Manages department common area and storage room to ensure they are presentable and organized at all times
Takes dictation and transcribes administrative correspondence through verbal dictation and/or the use of a dictating machine or similar recording equipment
Assists in the coordination of departmental budgets and other finance related activities
Orders supplies and equipment. Uses financial software to track purchase orders, invoices and requisitions for supplies
Maintains the departments' document imaging process, including the coordination of the imaging process, the storage of images, and the assurance of the integrity of documents
Develops and maintains the departments' record management system including the retention schedule for documents
Performs other related work as required
Qualification
Required
An Associate's degree from an accredited college in Public Administration, Business Administration or related field
Three (3) years' experience in the performance of general secretarial and clerical work
Must possess a valid Florida Drivers License
Must be fluent in the English language
Considerable knowledge of modern office practices and procedures
Must be computer literate with knowledge of Microsoft Word, Publisher, Power Point, Excel, WordPerfect or a similar program
Ability to accept, receive and/or collect payments
Ability to prepare and/or process purchase orders
Ability to be held accountable for inventory/property management
Ability to manage the budget within assigned unit/division
Ability to determine allocation of budget among departments/divisions
Ability to manage the budget within assigned department
Ability to use small office equipment, including copy machines or multi-line telephone systems
Ability to use computers for data entry
Ability to create plans for and guide implementation of new technology systems
Ability to get along with others and work effectively with the public and fellow workers
Ability to meet and deal with the public and co-workers in an effective and courteous manner
Ability to deal with confidential and sensitive matters
Must be a non-smoker
The minimum requirements may be waived by the City Manager
Ability to balance, finger/grasp/handle with the hands or fingers; make rational decisions; reach with the hands and arms; express ideas through speaking accurately/loudly/quickly; use visual acuity to perform activities such as viewing a computer terminal; and walk from one work site to another
Ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
Preferred
Ability to communicate in Spanish is a plus
Benefits
Holidays
Accruals (Vacation & Sick Time)
Sick Leave Payment Program
Annual Leave Sell Back
Health Care Benefits
Dental Plan
Vision Care
Life, Short-term and Long-term Disability
Retirement Benefits
457 Supplemental Plan
Education/Tuition Reimbursement
Bereavement Leave
Voting Leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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