Pavement Recycling Systems · 1 day ago
Senior Payroll Administrator
US-CA-Jurupa Valley
Full-time
Onsite
Senior Level
$78K/yr - $83K/yr
7+ years expPavement Recycling Systems is a sustainability-driven infrastructure company founded in 1989. The Senior Payroll Administrator is responsible for coordinating the Payroll Department's daily activities, ensuring accurate and timely processing of payroll for 600-700 employees, and maintaining compliance with wage laws.
Building MaterialCRMInformation TechnologyReal Estate
Responsibilities
Administer full-cycle, multi-state payroll for 600–700 employees
Audit automated and manual timecards for accuracy prior to processing
Calculate hours, tax withholdings, deductions, bonuses, and union fringes
Process and submit certified payrolls to ensure compliance with federal, state, and local prevailing wage laws
Ensure contractual obligations and certified payroll reports are submitted accurately and on schedule
Upload compliance documentation into project-specific payroll tracking systems
Coordinate with internal and external stakeholders including general contractors, subcontractors, government agencies, and labor unions
Review initial job packets for certified payroll and prevailing wage requirements
Review and process subcontractor certified payroll documentation in a timely manner
Export and import timecard data between timekeeping and payroll systems
Review and enter labor allocations reported on timecards
Prepare terminations, manual checks, and payroll adjustments as needed
Respond to employee inquiries regarding paychecks, deductions, and payroll issues
Collaborate with HR to ensure employee data is accurate and up to date
Process monthly union fringe reports for payment
Assist with developing and maintaining departmental, state, and federal reports and records
Coordinate year-end processing, reporting, and reconciliation
Maintain confidentiality of employee and payroll information
Perform other duties as assigned
Supports the department with the developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandated, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate record
Coordinates year-end processes
Maintains employee confidence and protects payroll operations by keeping information confidential
Other duties as assigned
Qualification
Required
Understanding of union/non-union and prevailing wage payroll
Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
Current knowledge of applicable federal and state wage and hour laws and taxation
Ability to work both independently and in a collaborative team-oriented environment
Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
Display superior written and oral communication skills and effective listening skills
Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel
Minimum 7-10 years of union/prevailing wage payroll experience required
Proficient in Microsoft Excel (PivotTables, VLOOKUP) and payroll/timekeeping systems
Experience with multi-state payrolls (CA, NV, AZ) required
Preferred
Bachelor's degree in Business or Accounting
Certified Payroll Professional (CPP) certification
Benefits
ESOP Retirement Benefits are extended to all employees with participation after one year of service.
A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
401K Retirement Benefits are extended to all Non-union employees.
Health, Dental, and Vision as well as other supplemental health insurance.
PTO and Holiday Pay.
Opportunities for career advancement.
On the job training provided to all employees.
Work for an industry leader in various disciplines and markets.
Company
Pavement Recycling Systems
Pavement Recycling Systems (PRS) started out in 1989 providing cold milling services to the Southern California market, and we have grown over the years into the premier general engineering sub-contractor providing Owners, Engineers and Contractors with sustainable, cost-effective pavement maintenance solutions for every stage of the pavement structure lifecycle.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
D
Don Sante
Chief Estimator
Recent News
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