Pima County · 13 hours ago
Public Records Specialist - Document Imaging Specialist
Tucson, AZ
Full-time
Onsite
Entry Level
$19.16/hr - $22.51/hr
1+ years expPima County is seeking a Document Imaging Specialist to convert manual records into electronic and microfilm images. The role involves preparing and processing documents for imaging, performing quality control tests, and training staff in the digitization process.
GovernmentHealth CareRecyclingSustainabilityWaste Management
Responsibilities
Prepares and processes documents, records and materials for electronic imaging and microfilming
Microfilms documents and other media, according to standards, and maintains required records of microfilming and related activities
Preserves permanent documents using high tech digitizing processes
Performs image quality control tests and modifies image files and replacing missing or corrupted images as needed
Performs redaction of confidential information within recorded documents in accordance with applicable Arizona Revised Statues
Troubleshoots and perform corrections of electronically recorded documents using automated information systems and applications
Trains staff in the preparation of records for scanning, digitizing, cleaning and microfilming
Researches documents to verify accuracy of information before indexing to corresponding documents within database for future reproduction
Performs operator-level servicing and scheduling of maintenance of equipment used for digitizing, scanning, microfilming and other peripheral equipment
Prepares, verifies, scans and indexes mylar maps using an industrial sized map scanner
Prepares, verifies and archives voting materials, and retrieves archived records for disposal, in accordance with records retention schedules and other applicable guidance
Enters file/file box location/disposition information into manual and automated systems to assure accurate tracking
Prepares and submits routine and special activity, inventory and disposition reports
Performs data entry as required
Qualification
Required
Two years of experience with Pima County as an Office Support III or other clerical support classification which included at least six months of experience in either (a) preparing County-specific documentation for imaging of records and/or archiving of records, or (b) researching imaged or archived materials for specific records
One year of work experience with Pima County as an Administrative Support Specialist or other administrative paraprofessional level class with at least six months experience in either (a) preparing County-specific documentation for imaging of records and/or archiving of records, or (b) researching imaged or archived materials for specific records
Two years of work experience preparing and processing documents, records and/or other materials for electronic imaging and microfilming
Qualifying education and experience must be clearly documented in the 'Education' and 'Work Experience' sections of the application
Do not substitute a resume for your application or write 'see resume' on your application
Preferred
Minimum two (2) years experience providing customer service to the public and outside agencies
Minimum one (1) year experience with manipulation of image files such as JPG, TIFF, etc. using software tools
Minimum one (1) year experience in recording document transactions in a County Recorder's office per Arizona Revised Statues
Experience with/knowledge of records management, Arizona revised statutes, and policies and procedures governing public records requests
Minimum one (1) year experience in records management microfilming and/or scanning procedures
Minimum one (1) year experience with Microsoft Office Suite, including Word, Excel, Teams, and Outlook
Company
Pima County
Pima County is a government sector that provides health, development, business, community, sustainability, wastewater & recycling services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.49MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.49M
Recent News
Arizona Daily Star
2026-01-17
2025-09-19
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