University of Michigan · 17 hours ago
Administrative Assistant Senior
Ann Arbor, MI
Full-time
Hybrid
Mid, Senior Level
$51K/yr - $63K/yr
2+ years expThe University of Michigan is seeking a highly organized and motivated administrative assistant for the Michigan Center for Respiratory Virus Research and Response and the Michigan Public Health Integrated Center for Outbreak Analytics and Modeling. The role involves supporting faculty and staff to ensure smooth day-to-day operations for impactful research studies in public health.
EducationE-LearningHigher EducationUniversities
Responsibilities
Provide calendar support to CRVRR/MICOM Co-Directors
On their behalf, schedule meetings, create event/Doodle polls, manage calendar invitations
Act as a liaison in zoom and other virtual platforms
Coordinate communication and correspondence for faculty leaders
Regularly update Center faculty CVs, NIH biosketches, and COI
Reach out to related faculty and request updated biosketches and other information
Support CRVRR/MICOM faculty and staff with annual merit review document preparation
Coordinate communication and correspondence for faculty leaders
Coordinate the development of itinerary flight schedules and reservations, ground transportation, hotel accommodations, conference registrations and other applicable arrangements, dissemination of travel guidelines and reimbursement process, and completion of travel expense reports
Manage PCard accounts and work with the Program Manager to reconcile monthly
Coordinate reimbursement for conference travel
Order and track supplies, prepare requisitions, purchase orders, non-PO vouchers, and maintain accurate documentation of financial transactions for review by leadership
Assist with general administrative duties, including creating documents and distributing daily mail and packages
Assist with manuscript preparation and tracking of the publication process
Plan and coordinate events and meetings, which include placing room reservation requests, creating an RSVP form, arranging catering, reserving, setting up, and confirming audio visual equipment, and on-site troubleshooting on the day of the event problems
Help prepare/distribute agendas, minutes, track action and pending items, and coordinate follow-up activities
Other, related tasks at the discretion of the CRVRR/MICOM Directors
Qualification
Required
Senior level: Bachelor's degree and 4+ years of administrative experience, or an equivalent combination of education and experience
Intermediate level: Bachelor's degree and 2-4 years of administrative experience, or an equivalent combination of education and experience
Ability to handle multiple demands simultaneously
Excellent communication skills, including strong proofreading and editing skills; proven experience producing correspondence and documents
Proven ability to prioritize, have exceptional organizational skills, meet deadlines, and produce detailed and accurate work
Demonstrated ability to work successfully within a team and also independently, while exercising good judgment and decision-making
Excellent computer skills, including MS Word, PowerPoint, Excel, Google, and calendaring platforms
Preferred
Prior administrative experience in an academic and/or research setting
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
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