Spectrum Association Management · 20 hours ago
Administrative Assistant Legal Services - Data Entry (Entry Level)
San Antonio, TX
Full-time
Hybrid
New Grad, Entry Level
$15/hr - $15/hrSpectrum Association Management is a supportive company that innovates in its field and is committed to helping others within the local community. The Legal Services Administrator role involves managing an attorney portfolio, performing various administrative tasks, and collaborating closely with attorneys on legal matters.
AssociationConsultingInformation Technology
Responsibilities
Drafting general business correspondence related to legal matters
Review and interpretation of documents
Process files and research
Posting invoices, checks, and ticket management
Educating employees and homeowners
Managing metric spreadsheet
Responsible for maintaining and administering escalated accounts, which includes auditing and verifying account transaction history, corresponding with third party file administrators, signing and reviewing Affidavits, and maintaining mailing addresses
Knowledge of the regulations and ensuring compliance with appropriate billing and collection policies
Large amounts of data input and verification are required to ensure accurate account information is maintained
Posting payments, processing invoices, reviewing legal correspondence, maintaining a database of correspondence, providing service to various third-party vendors, and time management are required
Qualification
Required
Strong attention to detail and analytical/auditing skills
Ability to troubleshoot, solve problems, work independently while adhering to strict deadlines
Ability to work at a fast pace for a long period of time while maintaining accuracy
Detail oriented and take pride in producing great work
Possess a positive attitude and enjoy working in a collaborative team environment
Accurate alpha numeric data entry skills
Proficient computer skills including Excel and Word
Ability to provide exceptional customer service to homeowners and vendors over the phone while communicating in a professional and helpful manner
Clear and concise written communication
Understanding of account reconciliation
Responsible for maintaining and administering escalated accounts, which includes auditing and verifying account transaction history
Knowledge of the regulations and ensuring compliance with appropriate billing and collection policies
Large amounts of data input and verification are required to ensure accurate account information is maintained
Preferred
Experience in legal support, claims, basic accounting, or back-office experience
Typical background would be as a para-legal admin, accounts receivable, or from the collections industry
Benefits
Hybrid Empowerment Plan - Our culture is based on trust. We empower our employees to work in-office and partially remote based on the role, and requirements of the business. Determined by the manager after the training phase.
Recognized as Best Places to Work 18 years in a row!
Fastest Growing Company - Fast Track 50 in 2020.
Work / Life balance.
5 weeks of PTO to allow for rest, travel, family, and your hobbies.
40 paid hours per year for community service activities.
11 Paid holidays
Paid Training
Internal Learning and Development Management System.
Full suite of benefits includes: Medical, Dental, Vision, STD/LTD, Life/AD&D and a 401k program.
Free medical clinic in-house (in San Antonio office – virtual appointments for other offices).
Well-structured career track plan with a 6-month review.
Company
Spectrum Association Management
Spectrum Association Management is a management consultancy with services in Texas.
Founded in 2001
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase