St. Thomas University · 4 days ago
Gift Processing & Database Specialist
MIAMI GARDENS, FL 33054
Full-time
Onsite
Entry, Mid Level
2+ years expSt. Thomas University is seeking a Gift Processing and Database Coordinator to ensure the accurate processing of donor transactions in the Raiser’s Edge/NXT database system. The role involves maintaining donor records, processing gifts, and supporting fundraising efforts through data management and administrative support.
EdTechEducationHigher EducationNon ProfitUniversities
Responsibilities
Process donor gifts and commitments
Input all related data timely into the Raiser’s Edge/NXT CRM database system
Research and verify relevant data from gifts and pledges received for posting to the appropriate fund
Generate and validate daily gift batches
Work with campus constituents to include: Business Office, Finance and Fundraising teams to resolve any gift, data, or allocation questions
Enter pledges and pledge installments in the database and generate reminders for payments due, and regularly audit outstanding pledges
Generate and mail tax receipts within 48 business hours of the transaction being processed
Produce acknowledgment letters, coordinate Office of Philanthropy staff edits, and ensure that letters are mailed within a timely manner
Ensure constituent information updates from various sources are maintained accurately in all systems
Monitor activity on donor-established funds through annual fund tracking processes, responsible for regular communications with fund administrators; collaborate with other university personnel as directed and as necessary
Process and distribute gift backup communications and letters, including notification to campus partners regarding gifts received
Contacts donors when there are questions about their gift such as the name of the person being recognized, the purpose of the gift, and payment issues
Assists of Philanthropy team in validating new functions and upgrades with the Raiser’s Edge/NXT CRM releases (3x a year)
Document procedures and processes as it relates to gift and data entry in the database
Update and post documentation and resources in Office of Philanthropy shared drive
Support research operations by managing prospect alerting system, posting articles and research deliverables in the Raiser’s Edge/NXT CRM
Perform administrative and project duties for the Philanthropy team
Contribute to team and organizational efforts by accomplishing related tasks and special projects as requested
Qualification
Required
High school diploma or GED equivalent
Prior high-volume, data entry experience required
Demonstrated proficiency with computer software such as the Microsoft Office Suite and databases such as Raiser's Edge/NXT or Blackbaud
Creative Thinker and collaborator
Strategic Mindset
Prior experience performing repetitive tasks such as data entry and systems coding with accuracy
Strong preference for experience with gift entry in a higher education or non-profit environment
Ability to promote effective working relationships to accomplish objectives and build team support
Good customer service skills; listens and responds effectively to customer's needs to deliver quality service
Strong communication skills both in writing and speaking effectively
Ability to work independently with strong attention to detail
Ability to interpret and translate procedures and guidelines to resolve problems
Ability to prioritize tasks and meet deadlines
Ability to work in and for cross functional teams
Understanding of and compliance with gift processing, tax receipting, and data entry best practices and procedures
Preferred
Some College Preferred, Minimum of two (2) to four (4) years of related business experience
Company
St. Thomas University
St. Thomas University offers academic programs across multiple disciplines.
1001-5000 employees
H1B Sponsorship
St. Thomas University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
Funding
Current Stage
Late StageLeadership Team
Bill Rychel
Senior Vice President
Recent News
2025-12-18
Company data provided by crunchbase