AMEX Healthcare · 11 hours ago
Executive Administrative Assistant - Enterprise AI Platforms
Sunrise, FL
Full-time
Hybrid
Mid Level
$31.49/hr - $49.28/hrAmerican Express is a company with a long history of innovation and a commitment to supporting its customers and colleagues. They are seeking an Executive Administrative Assistant to support the Vice President of Enterprise AI Platforms and their global teams, requiring proactive management of calendars, meetings, and team activities.
Freight ServiceMedicalPharmaceuticalProcurement
No H1B
Responsibilities
Proactively manage calendar appointments in multiple time zones
Accommodating to last minute changes and urgent business needs as required
Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office
Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required
Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid & year end feedback
Manage the team calendar and ensure it is both up to date and accessible
Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc
Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc
Assist in tracking team expenditure and monitor T&E and budget
Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks
Assist in preparing select PowerPoint presentations
Perform other related projects and duties as requested
Qualification
Required
Experience in an executive assistant capacity in a fast-paced environment for large global companies
Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly
Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)
Proficiency and experience in using macOS and Slack
Highest degree of integrity, professionalism, diplomacy, and discretion required
Capable of handling multiple tasks efficiently and meet tight deadlines
Must demonstrate good judgment and decision-making capabilities
Must be a resourceful and independent thinker
Must be a self-starter with excellent prioritization skills
Excellent verbal and written communication skills
Highly developed organizational and time management skills with careful attention to detail
Benefits
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
Company
AMEX Healthcare
We provide healthcare solutions.
Founded in 1980
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase