Agua Fria Union High School District · 4 days ago
2026-2027 SY Classified: Administrative Assistant I (Data/Registrar/Attendance)
Litchfield Park, AZ
Full-time
Onsite
Entry Level
3+ years expAgua Fria Union High School District is seeking an Administrative Assistant I for The Hilltop School for the Arts. This role is essential for maintaining the accuracy and integrity of student records, managing data systems, and ensuring compliance with academic reporting requirements.
Higher Education
Responsibilities
Maintain the official records of students in the school
Establishes and maintains files for new students, evaluates, and maintains permanent records of all students, including subject grades, credits earned, test data, school activities, and honors
Provides liaison coordination regarding records and data on students such as grade changes, grade point average changes, and credit corrections
Evaluates all high school and grade school transcripts of incoming students and records in the computer system
Responsible for withdrawals from the school, prepares necessary forms and reports, and may collect ID badges
Mails transcripts and other documents of students transferring to other schools or entering colleges and universities
Prepares worksheets and computes grade point average and class rank of students
Types, conducts student interviews, and composes correspondence regarding transcripts, report cards, graduation requirements, and verification of student record information
Processes transcripts for student college applications
Compiles and prepares various statistical reports
Completes appropriate student documents as required
Manage and maintain the computer systems utilized for student data including attendance, grades, demographics, schedules and historical/transcript information
Inputs and maintains student level data
Compiles/creates reports and labels for various departments, site and district administrators, outside agencies and Testing Coordinators
Prints and prepares progress and grade reports for mailing
Inputs and makes adjustments to the Master Schedule as provided by site/district administrator
Provides support for Student Management Systems users
Prints and distributes student failure lists
Accesses ADE website for various school and student reports
Participates in registration and processes all enrollment and withdrawal student information data in a timely manner
Maintenance of school attendance records
Classifies, codes, records, and maintains student information and daily attendance records on the computer
Compiles data, attendance reports, lists, and routine correspondence to the State Department of Education and other authorized persons
Communicates with parents regarding inquiries and provides information related to school attendance policies and procedures
Contacts parents, by phone or mail, regarding student absences
Performs receptionist duties and other general clerical duties, as necessary
Runs student attendance profiles on request
Prepares reports as requested by school and department personnel and the District Office
Prepares ADA, ADM and absenteeism reports as requested
Distribute materials dropped off for students in a timely manner
Maintain confidentiality of information regarding students, staff, parents and school issues
Provide a welcoming atmosphere for students, staff, parents and community
Perform responsibilities in an ethical and professional manner
Maintain punctual and regular attendance
Prepares a variety of fiscal and statistical reports as requested
Relieves and assists in other office areas as needed
Perform other related duties as assigned
Qualification
Required
Must possess a minimum of three years of clerical experience, preferably including some statistical and clerical skills in a school setting
Must have and maintain a valid IVP Arizona Fingerprint Clearance Card
Must obtain and maintain CPR and first aid certification. A copy must be on file in HR
Must obtain and maintain a Hearing Screening Certificate. A copy must be on file in HR
Must possess skills in general office procedures and ability to type accurately
Must possess an ability to deal effectively with matters of confidentiality
Must possess a pleasant personality and telephone manner
Must possess an ability to work cooperatively with the general public
Must be organized and able to work independently
Excellent verbal and written communication skills
Must possess ability to work cooperatively with parents, students, administrators, faculty, staff and general public
Must possess specialized training in computers and have a thorough knowledge of data processing, including a working knowledge of Student Management Systems
Must possess the ability to do arithmetic computations quickly and accurately
Must possess the ability to use or learn to use student information system software
Ability to regularly push, pull or lift weights up to 15 pounds
Regular talking and listening is required
Ability to frequently stand, walk, bend, sit
Must be able to tolerate a fast-paced working environment
Must be able to tolerate prolonged periods of sitting and computer work
Preferred
Bilingual communication is beneficial
Company
Agua Fria Union High School District
The Agua Fria Union High School District (AFUHSD) is a high school district serving Goodyear, Buckeye, Avondale, Waddell and Litchfield Park, Arizona.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase