Aston Carter · 13 hours ago
Executive Assistant
Rockville, MD
Contract
Onsite
Mid Level
$24.04/hr - $26.44/hr
3+ years expAston Carter provides world-class corporate talent solutions and is seeking an Executive Assistant to support the Executive Secretary Treasurer (EST). The role involves managing administrative tasks, facilitating smooth operations, and providing support for meetings and events.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Provides administrative support for the Executive Secretary Treasurer (EST) in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-today engagements
Answer, assist and triage incoming phone calls and emails through a shared email box
Complete a broad variety of administrative tasks that facilitates the EST’s ability to effectively lead the organization, including: assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements
Arrange and handle all logistics of meetings and events: to include but not limited scheduling meetings; compile meeting and presentation materials and coordinating & assisting with catering set up & clean up
Provide event/meeting support and hospitality to all guests
Invest in building long-lasting relationships both externally and internally
Handle notifications to trustees, leadership, locals, chapters and employers where appropriate
Periodically, provide safe and timely transport of external and internal guests traveling to and from various area airports and terminals
Learning all essential functions of the Sr. Executive Assistant and backup
Other general administrative duties as assigned
Qualification
Required
3+ years of experience in an executive office environment
Strong MS Office skills, must be proficient with Power Point, Outlook, OneNote
Strong verbal and written communication skills
Ability to work independently; ability to complete a high volume of tasks and projects with little or no guidance
Ability to multi-task
Must be able to meet deadlines
Demonstrate ability to manage multiple complex issues while maintaining a flexible, positive, and cooperative demeanor
Responds in a timely manner to operations leaders and stakeholders to facilitate informed decision-making
Troubleshoots assigned issues, gathers evidence, and investigates all relevant information with participants, vendors, and internal departments to resolve the problem in a cooperative and collaborative manner
Presents a professional image in the office
This position requires a clean driving record. NEBF will check an applicant's driving record after extending a conditional offer
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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