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NEOGOV · 9 hours ago

Administrative Assistant III - Detention

Tallahassee, FL

Full-time

Onsite

Entry, Mid Level

$39K/yr - $39K/yr

2+ years exp

NEOGOV is seeking an Administrative Assistant III for the Leon County Sheriff's Office, primarily to support the agency’s administrative and corrections functions. The role involves providing clerical and administrative support to executive staff and ensuring compliance with established processes and procedures.

GovTechHuman ResourcesInformation TechnologySoftware

H1B Sponsor Likely

Responsibilities

Organize, coordinate, and administer a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned areas of responsibility

Initiate, process, prepare, record, and/or review routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintain related records. May notarize documents utilizing established guidelines and procedures

Respond to telephone, e-mail, written, and in-person inquiries from the public, departments within the Agency, and/or other interested parties; provide timely responses and information requiring knowledge of departmental policies and procedures collect funds and issue receipts

Maintain a variety of records, files, and information for assigned area of responsibility, ensuring compliance with applicable rules and guidelines; audits files for completeness and accuracy. Categorizes and maintains technical desk reference manuals

Independently draft, compose, and type a variety of business documents, including letters, e-mails, memos, charts, newsletters, technical specifications, and/or other related documents; maintain confidentiality regarding sensitive issues

May serve as a lead to lower-level staff, which includes: prioritizing and assigning work; training staff on work methods and procedures; and/or performing other related administrative support functions and activities

Take accurate minutes and meeting notes

Manages calendars and schedules meetings as requested for executive staff

Thorough knowledge and effective use of office management systems and procedures

Assist with travel arrangements as requested

Efficient use of MS Office products

Ability to work effectively independently and with others as a team

Ability to effectively communicate both orally and in writing

Ability to provide professional customer service skills to both the public and agency members

Ability to prepare and present clear, accurate, concise, and objective written and oral reports

Ability to meet requirements and maintain required licensures and certifications as well as agency-required in-service training

Ability to adhere to the standards and principles of the agency's core values and professionally represent the agency

Ability to report to perform assigned work promptly, consistently, and as scheduled

Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace

Ability to work proactively and anticipate needs

Ability to work in a fast-paced environment

Other duties as assigned

Qualification

Data entryMS Office proficiencyCustomer serviceWritten communicationVerbal communicationTime managementInterpersonal skillsProblem-solvingTeamwork

Required

High School Diploma or equivalent (G.E.D.)

At least (2) years of experience in a clerical or secretarial position required

Equivalent combination of education and experience sufficient to successfully perform the essential duties

Must be able to lift, push, carry or pull a minimum of 25 pounds independently

Position has an increased risk of occupational exposure to hazardous and infectious materials

Position is based in a secure county detention facility

Proficiency in data entry and retrieval

Effective time management skills

Basic to intermediate computer skills

Strong written and verbal communication skills

Interpersonal and customer service skills

Effective problem-solving abilities