U.S. Department of Veterans Affairs · 1 day ago
Program Support Assistant
Jackson, MS
Full-time
Onsite
Entry Level
$50K/yr - $66K/yr
1+ years expThe U.S. Department of Veterans Affairs is seeking a Program Support Assistant within the Research and Development Service at the G. V. (Sonny) Montgomery Veterans Medical Center in Jackson, MS. The role involves managing day-to-day administrative activities, coordinating office operations, and ensuring compliance with safety regulations in research activities.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
The primary purpose of this position is responsible for the day-to-day administrative activities for health services research
Duties will include - but may not be limited to the following: Manages various administrative and technical processes within the office and ensures that procedures are understood and followed by the research community
Coordinates office operations and processing - ensuring accurate preparation of documents - action items - correspondence - personnel issues - and travel issues using office automation applications
Arranges leadership calendar - making appointments - including for engagements and conferences
Coordinates travel - makes reservations for travel and accommodations for management and staff members
Coordinates with Human Resources personnel to ensure proper processing and tracking of personnel actions - and accurate completion of documents
Serves as the automated data processing coordinator to assist with computer needs and access
Performs educational needs assessment to determine training required - designs and plan programs to meet identified needs
Ensures training records are documentation and maintains
Reviews research activities involving biological - chemical - physical - and radiation hazards for compliance with applicable regulations - policies - and guidelines
Coordinates and reports all safety-related activities in research laboratories - i.e. - safety inspections - accident reporting - etc
Advises and educates investigators and study staff on operational procedures for obtaining and maintaining approval to conduct research
Manages and enters data into specialized research software to track research project status and prepare reports
Prepare agendas for meetings Serves as a purchase card holder for the acquisition of supplies - equipment - and services
Maintains system of accountability of research funds and reconciles/balances books to research fund control points
Coordinates the maintenance and repair of all equipment
Initiates requisitions for maintenance contracts - and repair orders
Performs other duties as necessary
Qualification
Required
Requires one full year of specialized experience that equipped the applicant with the particular knowledge - skills - and abilities (KSA's) to perform successfully the duties of the position - and that is typically in or related to the position to be filled
Specialized experience must have been equivalent to at least the next lower grade level (GS-6) in the Federal service
Specialized experience is working in a health services research environment coordinating the day-to-day administrative activities of the office
Includes scheduling appointments for investigators meetings/conferences
Preparing agendas and meeting minutes
Utilizing automation software and databases - entering research data - preparing reports and a variety of correspondence and maintaining documentation
Making travel arrangements/accommodations
Maintaining system of accountability of research funds - reconciling/balancing books to research fund control points
Resumes must clearly support the required experience to be creditable
Your experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week
A full year of work is considered to be 35-40 hours of work per week
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
In describing your experience - please be clear and specific
We will not make assumptions regarding your experience
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration
Cheating on the online assessment may also result in your removal from consideration
The work is primarily sedentary - although some slight physical effort may be required
Company
U.S. Department of Veterans Affairs
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Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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