Rieck Services · 4 hours ago
Human Resources and Administrative Assistant
Dayton, OH
Full-time
Onsite
Entry Level
$23.59/hr - $28.41/hr
1+ years expRieck Services is seeking a Human Resources / Administrative Assistant to provide administrative and clerical support to the Human Resources function and general office operations. The role involves assisting with employee onboarding, maintaining personnel records, providing payroll support, and performing various administrative duties.
Building MaterialConsultingReal Estate
Responsibilities
Assists with employee onboarding processes, including preparation and distribution of new hire documentation
Maintains employee personnel records in accordance with company procedures and confidentiality requirements
Provides routine support for recruitment activities, including coordination of interviews, communication with candidates, and preparation of onboarding materials
Assists with employee status changes by preparing or processing appropriate documentation as directed
Provides administrative support related to employee benefits by distributing forms, assisting employees with basic questions, and coordinating information with vendors or carriers as needed
Responds to general employee inquiries and directs matters requiring management review to the appropriate supervisor or HR representative
Assists with payroll preparation by reviewing timecard submissions for completeness and accuracy
Supports the collection and tracking of employee hours, including time worked, job classifications, overtime, and paid time off (PTO) usage
Enters timekeeping and payroll-related information into payroll systems as required
Coordinates with supervisors and employees to resolve timekeeping discrepancies prior to payroll processing
Maintains payroll-related records and supports documentation needs for audits, reporting, or internal review
Assists with processing routine payroll adjustments or employee record updates as directed
Provides general office support including answering phones, receiving visitors, and responding to routine requests
Prepares routine correspondence, reports, forms, and other administrative documents
Maintains filing systems and assists with record retention in accordance with company procedures
Coordinates meeting schedules, training sessions, employee certifications, and related documentation as needed
Supports special projects and additional administrative tasks as assigned
Maintains and requests updated Certificates of Insurance as requested
Assists with new vendor packets and set up
Qualification
Required
High school diploma or equivalent required
One (1) year of administrative experience in an office environment required
Working knowledge of basic human resources processes and administrative procedures
Ability to handle confidential employee and company information with discretion and professionalism
Strong organizational skills and ability to manage multiple tasks and priorities effectively
Strong attention to detail with a focus on accuracy and follow-through
Effective interpersonal and customer service skills, with the ability to interact with employees at all levels
Ability to communicate clearly and professionally in both written and verbal formats
Proficiency with standard office equipment and computer applications, including Microsoft Office (Word, Excel, Outlook)
Ability to learn and operate timekeeping, payroll, and HR information systems
Preferred
Associate degree or related coursework preferred
Payroll/timekeeping experience preferred
Experience in mechanical services, construction, HVAC, plumbing, or a related trades environment preferred
Benefits
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Company
Rieck Services
Rieck Services is a construction firm dealing in mechanical contracting and services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase