Applied Materials · 12 hours ago
Administrative Assistant
Phoenix, AZ
Full-time
Onsite
Senior Level
$31/hr - $42.35/hrApplied Materials is a global leader in materials engineering solutions used to produce advanced chips and displays. The Senior Administrator provides high-level administrative and operational support to department leaders, requiring strong organizational skills and the ability to manage complex workflows.
ElectronicsManufacturingSemiconductorSoftware
Responsibilities
Prepare polished letters, memos, reports, and presentations using advanced formatting and software skills
Draft, edit, and finalize departmental communications, ensuring clarity, accuracy, and appropriate cultural tone
Manage incoming requests, inquiries, and correspondence; respond on behalf of leadership when appropriate and authorized
Maintain and coordinate detailed calendars for leaders, including prioritization of meetings, action items and alignment with business needs
Schedule meetings, video conferences, and conference calls, ensuring all logistics and materials are prepared in advance
Support planning and delivery of departmental meetings such as team meetings, off‑sites, team events, recognition activities, all hands meeting, and workshops
Receive, organize, and distribute mail, messages, and documentation; determine priority and initiate action when appropriate
Support travel planning and itinerary coordination through corporate travel systems
Assist in maintaining departmental documents, workflows, standard operating procedures, and process improvements
Conduct research, gather information, and compile data to support team projects and leadership decision‑making
Develop, update, and run reports; validate data accuracy and maintain tracking tools, logs, or dashboards
Participate in special projects such as facility coordination, vendor support, documentation updates, or departmental audits
Act as a central point of contact for the department, maintaining positive working relationships with internal teams, vendors, and external partners
Partner with HR, IT, Finance, Procurement, and other groups to facilitate administrative processes and ensure operational continuity in the office
Support onboarding activities (badging and IT access), resource planning, and departmental communications
Demonstrates proficiency in advanced administrative procedures, organizational systems, document management, and workflow optimization
Applies knowledge of business operations to support team objectives and maintain smooth day‑to‑day functions
Understands how departmental priorities integrate with broader organizational goals
Anticipates needs and ensures tasks, deadlines, and communications align with leadership expectations
Provides informal guidance to administrative peers; supports departmental best practices and process improvements
Sets a professional standard for communication, organization, and accountability
Identifies and resolves issues within established guidelines; applies good judgment to atypical situations
Anticipates challenges, proposes solutions, and supports continuous improvement initiatives
Ensures accuracy and quality of work that directly contributes to department efficiency and operational success
Helps maintain a professional, organized, and responsive environment
Communicates effectively across multiple levels of the organization, maintaining professionalism, diplomacy, and confidentiality
Builds strong working relationships to support information flow and collaboration
Qualification
Required
Strong organizational capability
Independent decision-making
Ability to manage complex workflows in a fast-paced environment
Mature administrative judgment
Excellent communication skills
Strong ability to partner with stakeholders at all levels
Proficiency in advanced administrative procedures
Knowledge of business operations to support team objectives
Understanding of how departmental priorities integrate with broader organizational goals
Ability to identify and resolve issues within established guidelines
Effective communication across multiple levels of the organization
Ability to build strong working relationships to support information flow and collaboration
Benefits
Comprehensive benefits package
Participation in a bonus and a stock award program
Company
Applied Materials
Applied Materials is a semiconductor and display equipment company that offers materials engineering solutions.
Founded in 1967
10001+ employees
H1B Sponsorship
Applied Materials has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (435)
2024 (465)
2023 (362)
2022 (429)
2021 (456)
2020 (354)
Funding
Current Stage
Public CompanyTotal Funding
$2.1BKey Investors
Stonnington GroupUS Department of Energy
2025-02-24Post Ipo Debt· $2B
2023-06-27Post Ipo Equity· $0.38M
2022-10-19Grant· $100M
Leadership Team
Omkaram Nalamasu
CTO and Senior VP of Applied Materials; President of Applied Ventures
Tony Chiang, Ph.D
VP, CTO Applied AI
Recent News
2026-01-23
2026-01-23
2026-01-22
Company data provided by crunchbase