David Joseph & Company · 7 hours ago
Document Control Specialist
Las Vegas, NV
Full-time
Onsite
New Grad, Entry LevelDavid Joseph & Company is seeking a Document Control Specialist to manage and control the lifecycle of documents and records. The role involves ensuring compliance with internal policies and external regulations, as well as training staff and conducting audits of document control processes.
Government Relations
Responsibilities
Maintains the document control system, to include management of document creation, review, approval, distribution, and storage
Manages documents and records with the document database and electronic filing systems; ensuring documents are organized, accessible, and easily searchable
Tracks document revisions and manages approvals; ensures the latest versions are available and include necessary approvals
Conducts regular document and records audits; identifies potential issues with document control processes and ensures adherence to standards
Ensures document and records compliance with internal and external regulations
Trains staff in the document control and records control procedures and best practices
Archives and disposes of obsolete documents and records; ensuring compliance with retention policies and procedures for both physical and digital documents
Supports the creation of documentation packages and assists with digitizing documents and records
Other duties as assigned
Qualification
Required
Manages and controls the lifecycle of documents and records to ensure they are accurate, compliant, and readily accessible
Responsible for managing the document control process, the document database, tracking revisions and approvals, and conducting document and records audits
Ensures adherence to internal policies and external regulatory requirements
Trains staff in the document control and records control procedures and best practices
Archives and disposes of obsolete documents and records; ensuring compliance with retention policies and procedures for both physical and digital documents
Supports the creation of documentation packages and assists with digitizing documents and records
Preferred
Strong organizational and detail-oriented skills; Essential for managing large volumes of documents/records and ensuring accuracy
Good communication skills; Interacts with stakeholders, explains procedures, and resolves issues
Knowledge of document management systems; familiarity with software and tools used for document control
Understanding of AS9100 documentation requirements and relevant industry standards; knowledge of relevant policies, procedures, and best practices for document control
Ability to learn new technologies; Adapting to changes in software and systems as needed
High School diploma or GED
Any combination of the experience, education, training, and requirements listed herein which provide an equivalent background to perform the work of this position may be considered by management
Benefits
Medical, Dental, and Vision Insurance
Supplemental Aflac Insurance
PTO after 1 Year
401k
Bonus Eligible
Company
David Joseph & Company
Our services include performance management, leadership development, organizational design, employee engagement, compliance, and workforce planning.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase