Garton Tractor, Inc. · 18 hours ago
ADMINISTRATIVE FULL TIME
9Ukiah - Ukiah, CA 95482
Full-time
Onsite
New Grad, Entry Level
$20/hr - $24/hrGarton Tractor, Inc. is seeking an Administrative Assistant/Sales – Receptionist to provide exceptional customer service. The role involves greeting customers, managing transactions, and supporting the sales team with administrative tasks and documentation.
AgricultureFarmingManufacturing
Responsibilities
EXCELLENT CUSTOMER SERVICE: greeting customers in the store and on the phones in a friendly and professional manner, answering their questions, and directing them to the appropriate personnel in the store to assist them
ACCURATE TRANSACTION POSTING/FILING: ensure accurate filing and scanning of all documents so they can be easily retrieved. Accurate inputting and correcting of data in a variety of information systems
COMPLETION OF KUBOTA SALES FINANCE DOCUMENTATION: work with the sales staff and customers when requested to complete Kubota contracts, insurance, DocuSign, and all other documentation required
CONFIDENTIAL HANDLING OF CUSTOMER INFORMATION: ensure all customer personal information is managed discreetly and is protected against identity theft in accordance with the red flag rules
Greeting customers and answering phone calls in a timely, friendly, and professional manner. Accepting cash and credit card payments for cash counter tags and equipment purchases
Back-up to end of day balancing of cash drawer and receipts as needed
Back-up to daily posting of POS Batch
Scanning to CDK Multimedia electronic filing
Equipment invoices
Equipment sales
Internal work orders
Shipping documents
Other documents as needed or requested
Paper filing
Produce equipment quotes for Sales team as needed in store or from the field. Slack or Email quotes to Sales team
Assist with traffic tickets, memo posting, sales marks on CDK
Coordinate with customers and our manufacturing partners to generate financing and lease documents to support Sales team
Prepare finance and other documentation for purchases of equipment. This includes following up with information requests and requesting certificates of insurance and other documentation as needed for the Sales team
Review and submit final sales package via Smartsheet to our Turlock team for processing
Assist Sales team with manufacturer and industry events as required locally
Use KPAW, CNH Portal, Hitachi, and CDK in support of operations
Invoice support for Parts and Service departments as needed
Qualification
Required
EXCELLENT CUSTOMER SERVICE: greeting customers in the store and on the phones in a friendly and professional manner, answering their questions, and directing them to the appropriate personnel in the store to assist them
ACCURATE TRANSACTION POSTING/FILING: ensure accurate filing and scanning of all documents so they can be easily retrieved. Accurate inputting and correcting of data in a variety of information systems
COMPLETION OF KUBOTA SALES FINANCE DOCUMENTATION: work with the sales staff and customers when requested to complete Kubota contracts, insurance, DocuSign, and all other documentation required
CONFIDENTIAL HANDLING OF CUSTOMER INFORMATION: ensure all customer personal information is managed discreetly and is protected against identity theft in accordance with the red flag rules
Greeting customers and answering phone calls in a timely, friendly, and professional manner. Accepting cash and credit card payments for cash counter tags and equipment purchases
Back-up to end of day balancing of cash drawer and receipts as needed
Back-up to daily posting of POS Batch
Scanning to CDK Multimedia electronic filing: Equipment invoices, Equipment sales, Internal work orders, Shipping documents, Other documents as needed or requested
Paper filing
Produce equipment quotes for Sales team as needed in store or from the field. Slack or Email quotes to Sales team
Assist with traffic tickets, memo posting, sales marks on CDK
Coordinate with customers and our manufacturing partners to generate financing and lease documents to support Sales team
Prepare finance and other documentation for purchases of equipment. This includes following up with information requests and requesting certificates of insurance and other documentation as needed for the Sales team
Review and submit final sales package via Smartsheet to our Turlock team for processing
Assist Sales team with manufacturer and industry events as required locally
Use KPAW, CNH Portal, Hitachi, and CDK in support of operations
Invoice support for Parts and Service departments as needed
Benefits
Medical/Dental/Vision/Life Ins./401k
PTO
Company
Garton Tractor, Inc.
Family owned and operated since 1954. Garton Tractor, Inc. is California's equipment dealership.
Founded in 1954
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase