Charlie Health · 2 days ago
Clinician Licensing Coordinator
Nashville, TN
Full-time
Onsite
New Grad, Entry Level
$44K/yr - $55K/yrCharlie Health is a rapidly growing organization focused on providing personalized virtual care for individuals facing mental health challenges. The Clinical Licensing Coordinator plays a critical role in managing licensing documentation and administrative workflows to ensure compliance and efficiency in the clinical licensing process.
Health Care
Responsibilities
Receive, open, log, and route incoming licensing mail and fingerprint materials
Organize, scan, and securely store physical licensing documents
Track time-sensitive items and ensure prompt follow-up on board correspondence
Maintain clear audit trails for received and submitted materials
Support preparation and submission of state board license applications
Complete administrative steps for applications not yet automated
Add issued licenses, updates, and notes into Salesforce and internal trackers
Assist with follow-ups, resubmissions, and deficiency resolution as needed
Maintain accurate and up-to-date licensing records across systems
Ensure consistency between physical documentation and digital records
Flag missing information, discrepancies, or potential compliance risks
Support reporting on application status, turnaround times, and backlogs
Learn and document existing licensing workflows and SOPs
Identify inefficiencies, bottlenecks, and error-prone steps
Propose process improvements to increase accuracy and throughput
Collaborate with licensing, operations, and clinical teams as needed
Qualification
Required
Strong attention to detail and organizational skills
Ability to manage physical documents and digital records accurately
Comfortable working with manual, process-driven workflows
Ability to work independently while collaborating with cross-functional teams
Reliable, punctual, and able to manage time-sensitive tasks
Must be able to work on-site in the Nashville office from Monday–Thursday
Authorized to work in the United States; native or bilingual English proficiency required
Preferred
Prior experience in administrative, operations, compliance, or licensing support
Benefits
Comprehensive benefits
Stock options
Company
Charlie Health
Virtual behavioral health clinic for high acuity youth
Founded in 2020
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.85M2020-06-04Seed· $0.85M
Leadership Team
Justin Weiss
Co-founder, Head of Corporate Strategy
Ellen Broxmeyer
Chief Compliance Officer
Recent News
Behavioral Health Business
2025-08-14
Behavioral Health Business
2025-05-05
Company data provided by crunchbase