University of Illinois Urbana-Champaign · 3 hours ago
Office Support Specialist - Department of Political Science
Urbana, IL
Full-time
Onsite
Entry Level
$43K/yr - $43K/yr
2+ years expThe University of Illinois Urbana-Champaign is a leading research institution, and they are seeking an Office Support Specialist to provide administrative support to the Department of Political Science. The role involves maintaining mail distribution, scheduling, document processing, and serving as the front office receptionist.
Higher Education
No H1B
Responsibilities
Maintains faculty, staff, and graduate student mailboxes; distributes U.S. and campus mail
Maintains calendars for departmental conference rooms and equipment
Provides general secretarial support to faculty and office staff, including faxing, preparing next-day air packages, scanning, and photocopying
Orders standard office supplies for the department, as needed; orders non-standard supplies and equipment as requested by the supervisor
Manages departmental key inventory and distributes office and building keys
Collects syllabi from instructors each semester and maintains departmental syllabus files
Updates and distributes the departmental directory each semester
Schedules classrooms for departmental instructional and administrative use, including exams and special events
Prepares and submits reimbursement invoices in the university system
Manages all phases of Urbana-Champaign Senate elections for the department
Provides support for departmental events
Arranges employee travel and accommodations as needed
Other duties as assigned to further the mission of the department
Serves as the primary receptionist for the department, answering phone calls, greeting visitors, and directing individuals to the appropriate office or contact
First point of contact for undergraduate students
Schedules undergraduate student advising appointments
Serve as a purchasing card (pcard) and travel card (tcard) holder; orders office supplies; procures computer equipment, research supplies, and non-standard items as requested by faculty and the supervisor
Qualification
Required
High school diploma or equivalent
Any one or combination totaling two (2) years (24 months) from the categories below:
College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
Work experience performing office/clerical activities, including the use of computer systems
One (1) year (12 months) of work experience comparable to the second level of this series
Preferred
Ability to communicate effectively with others
Ability to professionally interact with a broad range of internal and external constituents, including students, faculty, staff, and parents
Commitment to creating an inclusive environment
Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines
Ability to easily and quickly pivot from one task to another and stay organized
Effective time management skills
Ability to maintain confidentiality in all business matters
Working knowledge of grammar, spelling, and punctuation
Ability to use Microsoft Office Suite, including Word and Excel
Knowledge of and ability to use Emburse
Benefits
Health
Dental
Vision
Life Insurance
A Retirement Plan
Paid time Off
Tuition waivers for employees and dependents
Company
University of Illinois Urbana-Champaign
The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Whitmore
Co-Founder | Evolution & Impact of Societies in Africa | *EISA*
Shelley Giordano
Co-Founder Academy for Home Equity in Financial Planning University of Illinois
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