FlightSafety International · 2 hours ago
Office Administrator
Greater Tampa Bay Area
Full-time
Onsite
Entry Level
2+ years expFlightSafety International is the world’s premier professional aviation training company and supplier of flight simulators. The Office Administrator will provide high-level coordination support for Center leaders and employees, ensuring efficient operations and supporting various administrative activities related to the Learning Center.
Aerospace
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Serve as a central liaison, point of contact, and administrative support partner for site leadership
Manage and coordinate general office duties and communications, including inbound and outbound calls and inquiries; handling mail and package delivery; reading and responding to emails; interfacing and escorting clients, vendors and visitors; filing; office supplies; etc
Coordinate webcasts and video conferences to include internal and/or remote locations
Submit invoices to accounts payable after obtaining approval from the responsible manager
Coordinate employee recognition programs and events such as service anniversaries, ordering and distributing flowers/gifts, meals, and managing preflight meetings
Coordinate client/customer recognition programs such as Master Tech/Master Aviator or other FlightSafety award programs
Prepare internal and external business documents/memos for employees and industry partners. Maintain and utilize Outlook calendars; schedule and organize meetings and conferences
Reserve travel arrangements and manage travel itineraries for center leadership as needed
Coordinate Center/site events and other functions assigned by the Center Manager or designated person for on and off-site locations
Serve as the local communications ambassador; take notes during meetings and send out meeting minutes or action items and manage local communication needs
Assist with new hire orientation which may include greeting new hires, preparing conference room, ordering name badges, parking passes, IT hardware, business cards and supporting system access requests
Manage badge access, key distribution and collection, and door rules for center
Database access, entry and administration, such as but not limited to; Assist HR with the I-9 documentation and verification process;Maintain local personnel files; Coordinate DOT paperwork and complete data entry for the Safety Sensitive Duty program; Maintain the accident and injury internal portal
Assist with Client training activities as needed; such as arranging Off-site training, client survey response coordination, arranging for Client transportation and other needs and ensuring IT support needs are met
Act as coordination point of contact for the Safety team on all reporting
All other administrative duties as assigned
Qualification
Required
High school diploma or equivalency required
Two (2) plus years of related experience such as administrative assistance, HR coordination, events management, customer service, etc
Knowledge of principles and processes for providing administrative support and excellent customer service
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills in a collaborative, service-oriented and team-based environment
Project management skills, including strong attention to detail with the ability to organize and coordinate multiple activities of varying deadlines
Critical thinking skills and independent motivation; uses logic and reasoning to identify pros and cons of alternative solutions, conclusions, or approaches to problems
Excellent time management skills with the ability to prioritize tasks in fast-paced environment
Ability to maintain confidentiality and work with sensitive information
Proficient with Microsoft Office suite or related software, in particular Outlook, Word, Excel, and PowerPoint; MS Access, a plus
Preferred
Bachelor's degree in business or related field
State Notary public
Company
FlightSafety International
FlightSafety International is a provider of professional aviation training, simulation equipment and software. It is a sub-organization of Berkshire Hathaway.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown1996-10-15Acquired
Leadership Team
Eric Hinson
Chief Executive Officer
Recent News
2025-12-02
Company data provided by crunchbase