Penn State University · 2 days ago
Administrative Support Assistant - Meteorology and Atmospheric Science
Penn State University Park
Full-time
Hybrid
Mid Level
$42K/yr - $61K/yr
4+ years expPenn State University is seeking an Administrative Support Assistant to provide advanced administrative and operational support for departmental operations and compliance activities. The role involves coordinating complex processes related to grant funding, international visitors, and academic administration.
Higher Education
No H1B
Responsibilities
Independently plan, organize, and coordinate administrative processes supporting departmental operations and compliance
Monitor and track department Teaching Assistant and graduate funding allocations, including research-supported graduate assistants; provide guidance to faculty and administrators on appropriate funding use and timelines
Serve as a resource to faculty, staff, and students regarding purchasing, travel, field work/shipping logistics, and reimbursement procedures in a centralized initiation environment. Support large research teams with logistics relating to tower leases and other monthly recurring costs
Review financial and operational information for completeness and compliance; identify issues, trends, or risks and coordinate resolution with central offices. May serve as initiator for departmental transactions and recurring pcard transactions needed for research
Process J-1 visa applications and related documentation and serve as department liaison for international visitors and visiting scholars, coordinating with faculty and central offices to ensure compliance with immigration and onboarding requirements
Serve as the primary administrative resource for Postdoctoral hiring and appointment coordination, including onboarding, reappointments, and separations
Oversee the administrative preparation of promotion and tenure dossiers, coordinating with department and college committees to track deadlines, assemble materials, ensure accuracy, and maintain confidentiality
Serve as backup to the Administrative Support Manager for human resources–related information, procedural guidance, and departmental operational support during peak periods or staff absences
Interpret University and unit policies; assess administrative risk, resolve issues, and recommend process improvements to support evolving service models
Perform non-routine, confidential, and sensitive administrative duties and serve as proxy as authorized
Serve as backup for posting, hiring, onboarding, and terminating part-time student employees
Qualification
Required
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Employment with the University will require successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
Company data provided by crunchbase