Monmouth University · 2 days ago
Office Coordinator
West Long Branch, NJ
Full-time
Onsite
Mid Level
$23.71/hr - $23.71/hr
3+ years expMonmouth University is seeking applications for an Office Coordinator in the Health and Physical Education department. The Office Coordinator serves as the primary contact for the department and plays a central role in maintaining assessment records, supporting documentation workflows, and ensuring continuity of data systems across semesters and academic cycles.
Higher Education
Responsibilities
Serve as the primary administrative contact for the department, resolving complex student and faculty issues; coordinate problem-solving across offices when needed
Coordinate and manage departmental meetings and operational workflows from scheduling through documentation and follow-up
Develop, maintain, and ensure accuracy of documentation systems supporting academic operations, assessment workflows, and departmental continuity
Maintain academic records and support advising systems by ensuring documentation integrity and coordinating processes related to registration and approvals
Manage instructional materials procurement workflows and maintain purchase records and vendor coordination
Design, manage, and maintain departmental data systems supporting student outcomes, assessment processes, and operations
Coordinate administrative processes for faculty hiring, including documentation, interview scheduling, travel coordination, and onboarding logistics
Maintain alumni and outcomes data systems supporting reporting and program evaluation
Maintain coursework, assessment documentation systems, and reporting processes supporting the department's formal assessment program (implemented post-2022)
Maintain internship documentation systems; support placement tracking, communications, and compliance workflows for a high-volume internship program
Support departmental budget operations by maintaining purchase documentation, tracking expenditure workflows, and organizing financial records
Recruit, train, supervise, and approve timesheets for student employees
Review documents for quality, institutional format, and compliance with university standards
Maintain departmental communication systems and record platforms; update communications infrastructure as needed
Maintain confidential student, internship, and personnel documentation with professional discretion and compliance awareness
Perform related administrative leadership responsibilities as assigned
Role may also require some evenings/weekends- especially for recruiting/admissions and advising events
Other duties as assigned
Qualification
Required
3 plus years of related experience
Excellent interpersonal, organizational and communication skills
Must be able to treat confidential and sensitive information appropriately
Basic Knowledge of MS Word 2016
Basic Knowledge of MS Excel 2016
Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks
Must be able to operate a variety of office equipment
Ability to work some evenings/weekends- especially for recruiting/admissions and advising events, as needed
Preferred
Experience in an educational setting
Benefits
403(b) Retirement Plan (8% employer contribution)
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire (max of one 3 credit course per semester)
Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment
Generous Paid Time Off
Employer paid Short & Long-Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more
Company
Monmouth University
Monmouth is a private, moderate-sized, coeducational, comprehensive University founded in 1933.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ralph Bury Pharm.D., CSP C-PT
Adjunct Faculty Pharmacology MARJORIE K. UNTERBERG SCHOOL OF NURSING AND HEALTH STUDIES
Taylor Calicari
Marketing Club President / Founder
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