Vanguard Group Staffing, Inc. · 9 hours ago
Sales Administrative Assistant
White Plains, NY
Full-time
Hybrid
Mid, Senior Level
$60K/yr - $70K/yr
5+ years expVanguard Group Staffing, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide support to two Executives. The role involves managing executive calendars, processing travel and expense reports, and preparing sales documents while maintaining professionalism and confidentiality.
Staffing & Recruiting
Responsibilities
Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts
Process and track travel and expense reports for the CEO and other Executives
Enter, analyze, extract, and manipulate data in Microsoft Excel
Prepare and review sales reports, presentations and other documents
Process invoices and expense reports in a timely manner
Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations
Arrange domestic and international travel accommodations, including flights, hotels, and transportation
Assist in various projects, meetings, and provide support to other Administrative Assistants as needed
Qualification
Required
Must have a minimum of 5 years of experience providing Administrative support to Senior Executives
Must have advanced knowledge of Microsoft Excel (Formulas, VLOOKUP, Pivot Tables)
Excellent written and verbal communication skills
Exceptional organizational skills with keen attention to detail
Strong time management skills and ability to meet deadlines
Experience with handling confidential information with discretion
Company
Vanguard Group Staffing, Inc.
Vanguard’s history of matching qualified candidates with New York, New Jersey, and Connecticut’s most prestigious companies has always been one of personalized and dedicated service.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase