HR Options, Inc. · 17 hours ago
Human Resources Office Assistant
Concord, CA
Part-time
Hybrid
New Grad, Entry Level
$25/hr - $26/hrHR Options, Inc. is a people-first HR and payroll services firm seeking a HR/Office Assistant to join their dynamic team. The role involves supporting HR Partners with administrative tasks, payroll processing, and office management, while ensuring operational success within the organization.
Human Resources
Responsibilities
Employee lifecycle support, facilitate the full employment lifecycle, including processing new hire paperwork, background screenings, and employment verifications. Manage offboarding procedures and change in relationship notices
Act as a primary point of contact for employee inquiries, providing initial problem resolution and escalating complex issues to the appropriate team members
Assist with payroll processing, collection of timesheets, securing approvals, and performing detailed audits to ensure accuracy
Maintain data integrity through regular data entry, audits, and recordkeeping within the internal Human Resources Information System (HRIS) and other applications
Support talent and recruiting processes
Proactively maintain and record processes and procedures to support compliance and maintain team consistency and collaboration
Support organization wide operations and initiatives
Other HR projects and duties as assigned
Act as primary point of contact for internal employee inquiries, building maintenance and facilities as well as subscription vendors
Maintain a high level of transparency, accountability and communication with key stakeholders
Facilitate and distribute company event announcements and essential building maintenance updates
Process incoming mail, including postage and the physical distribution of packages and correspondence
Office and Kitchen supply management. Organize, monitor and replenish supplies
Oversee onsite storage management, ensuring files and equipment are organized. This includes the physical upkeep of the filing systems and the occasional moving of boxes or office assets to maintain a professional, streamlined environment
Plan, schedule and provide hands-on assistance for company events. This includes everything from calendar coordination to setup and organization of facilities to create engaging employee experiences
Qualification
Required
Exceptional responsiveness and transparency in both written and verbal communications
Excellent customer service skills
Demonstrate learning agility and ability to rapidly acquire technical knowledge with databases, spreadsheets, word processing and email
Uphold professional acumen, developing foundational knowledge of Human Resources principles and specialized business processes
Exercise high ethical standards, professionalism, and sensitivity when handling confidential employee information
Demonstrate a steadfast commitment to transparency and discretion to ensure the privacy and trust of all team members are upheld at all times
Maintain a high level of attention to detail to ensure accuracy, completeness, and quality in all tasks
Proven autonomy in managing priorities and personal goals to consistently meet deadlines with sound judgment
Flexibility; comfortable dealing with ambiguity and change
Self-motivated and able to work independently, balanced by the ability to collaborate and be a team player
Demonstrated ability to problem solve and think creatively
Ability to lift up to 40 pounds
Ability to sit for prolonged periods of time
Occasional driving may be required to facilitate errands and office
Preferred
BA/BS degree
Experience working with Google Suite, specifically Google Sheets
High degree of technical aptitude and comfort with complex data analysis
Company
HR Options, Inc.
For nearly 40 years, HR Options® has provided highly personalized solutions aimed at identifying and filling supplemental human resource needs for clients throughout the U.S.
Founded in 1984
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nikeia Foreman
Human Resources Partner
Summer Bringham
Human Resources Partner
Company data provided by crunchbase