Utah Valley University · 1 day ago
Admin Support III - Finance and Economics Department
Orem, UT
Part-time
Onsite
Mid Level
$18.78/hr - $22.09/hr
4+ years expUtah Valley University is seeking an Admin Support III in the Finance and Economics Department to provide high-level administrative support for the School of Business. The role involves coordinating meetings, managing budgets, preparing reports, and maintaining faculty databases while fostering a collaborative environment that supports student success.
Business DevelopmentEducationFinance
Responsibilities
Serves as a front-line representative of the department, providing accurate information to students, faculty, staff, and the public
Manages inventory of office supplies and equipment and performs general office duties, including filing, ordering, receiving, billing, and monitoring expenditures
Schedules, organizes, and attends events
Maintains current knowledge of and interprets UVU and School of Business policies and procedures as needed, while always upholding strict confidentiality
Maintains faculty activity databases and coordinates department/school meetings, functions, and events
Oversees the processing of departmental financial documentation such as TIMs, ePAFs, eSAFs, new hire paperwork, requisitions, purchase orders, travel requests, and budget reconciliations
Tracks index balances and monitors payroll processes, including preparation, submission, and maintenance of payroll records
Coordinates the preparation and submission of a variety of reports, including assessment of learning documentation, school publications, and newsletters
Provides advanced and confidential administrative support, including drafting routine to complex correspondence, recording meeting minutes, preparing financial documents, and gathering data-driven information
Acts as a key liaison between faculty, staff, and the Department Chairs
Anticipates the Chairs' needs in their absence and assists with proactive problem resolution
Performs other related duties assigned to support the department's goals and ensure smooth day-to-day operations
Qualification
Required
Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years
Administrative knowledge of office methods, techniques, practices, and procedures in an office environment
Microsoft Office Suite of applications (i.e, Excel, Word, PowerPoint, Access, Outlook, and other software applications such as Google Drive
Skilled in the use of computers and computer software applications, including word processing, social media, spreadsheets, e-mail, and presentations
Skilled in office methods, techniques, practices, and procedures
Skilled in the preparation and interpretation of reports, charts, graphs, and tables
Strong problem-solving, conflict resolution, and decision-making skills
Excellent grammar, spelling, punctuation, composition, and proofreading skills
Strong typing and note-taking skills
Organization skills with attention to detail and accuracy, including the ability to manage time and tasks effectively
Demonstrate the ability to multitask during the routine course of business
Able to maintain confidentiality with sensitive information
Previous experience planning events, meetings, and projects
Able to maintain calendars and schedules in multiple venues and track multiple diverse projects simultaneously
Able to prepare financial transactions and monitor budgets
Ability to perform administrative support and confidential duties with minimal supervision
Ability to communicate effectively, verbally, and in writing
Preferred
Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties or any combination of education and/or experience totaling five years
Company
Utah Valley University
Utah Valley University is a teaching institution which provides opportunity, promotes student success.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Utah State Legislature
2021-11-11Grant
Leadership Team
Marilyn Stiborek Meyer
VP, People and Culture
Recent News
2026-01-16
Company data provided by crunchbase