UTHealth Houston · 1 day ago
Senior Administrative Coordinator - School of Public Health - Austin
Austin, TX
Full-time
Onsite
Mid, Senior Level
3+ years expUTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. The Senior Administrative Coordinator will provide general and varied business, financial, and administrative operations support to a large clinical collaborative initiative at the School of Public Health.
Health CareMedicalUniversities
No H1B
Responsibilities
Coordinates the day-to-day business and financial processes for in-person events to provide logistical and administrative processing. May trend past performance and forecast future financials related to the events and meetings
Verifies accuracy of administrative financial transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner
Assist with program events registration and participant support during events
Regularly handles confidential information and sensitive issues
Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget
Monitors and executes travel, purchasing, contracts and grants, including supplies and materials for the program, travel requisitions and reimbursements for speakers, guests, and staff in accordance with UTHealth Houston policies
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements
Maintains departmental equipment and event/meeting inventories
Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions
May direct and manage the daily activities of the department/program through administrative staff to support the events and meetings
May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters
May train entry level support staff
Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations. This includes serving as a support resource during events and meetings for the program
Advises on financial and business practices, may draft policies and procedures as assigned by supervisor
Travel may be required within Texas to attend events and provide on-site support
Other duties as assigned
Qualification
Required
Provides general and varied business, financial, and administrative operations support to a large clinical collaborative initiative at the UTHealth Houston School of Public Health in Austin
Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices to support meetings, events, and operations
Coordinates the day-to-day business and financial processes for in-person events to provide logistical and administrative processing
Verifies accuracy of administrative financial transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner
Assist with program events registration and participant support during events
Regularly handles confidential information and sensitive issues
Monitors open encumbrances
Monitors expenditures and provides a report on the budget status as requested
Provides a comparison between actual and budget
Monitors and executes travel, purchasing, contracts and grants, including supplies and materials for the program, travel requisitions and reimbursements for speakers, guests, and staff in accordance with UTHealth Houston policies
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements
Maintains departmental equipment and event/meeting inventories
Monitors fund sources to verify accuracy to budgetary restrictions
Takes necessary steps to comply with restrictions
May direct and manage the daily activities of the department/program through administrative staff to support the events and meetings
May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters
May train entry level support staff
Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations
Advises on financial and business practices, may draft policies and procedures as assigned by supervisor
Travel may be required within Texas to attend events and provide on-site support
Other duties as assigned
Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required
Bachelor's degree in business related field required
Three (3) years related work experience required
Prior experience in finance, accounting, business administration or business management required
Preferred
Working knowledge of university financial systems and standard office software is highly preferred
Advanced working knowledge of University financial systems is preferred
Benefits
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
Company
UTHealth Houston
UTHealth Houston educates the largest number of health care professionals in Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Tramonte
Senior Vice President, Chief Financial Officer
Melissa Pifko
Senior Vice President and Chief Legal Officer
Recent News
Steadman Philippon Research Institute
2025-09-17
vcnewsdaily.com
2025-07-15
2025-06-23
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