Corestaff Services · 9 hours ago
Executive Administrative Assistant
Nashville, TN
Full-time
Onsite
Senior Level
$31/hr - $31/hr
5+ years expCorestaff Services is seeking an Executive Administrative Assistant to support the SVP Global Capability Network and the GCN leadership team. The role involves managing calendars, coordinating meetings, drafting communications, and providing general administrative support.
Staffing Agency
Hiring Manager
Carmen Silguero, CSP
Responsibilities
Manage SVP and VPs’ calendar, schedule meetings/events on their behalf and assist in coordination of various department meetings/events
Help draft, proofread and send communications on behalf of the SVP to both internal and external stakeholders
Serve as primary contact for the SVP and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents
Maintain master copies of agreements, contracts, funding memos. Facilitate approval process
Manage recurring meetings and events including Weekly Tactical Meetings, All Hands Calls, facilitate agendas, distribution
Develop and maintain accurate organizational charts, team/directors/lists, including addresses (email & physical), phone numbers, etc
Report PTO timely for all non-VP team members
Arrange all leader travel as needed, coordinate with other administrative assistants on group travel, including booking and creating itineraries, including extensive international travel. Prepare expense reports in a timely manner
Provide guidance to and ongoing engagement with the administrative assistant team in the department
Assist the VPs with approvals, planning and coordination for external meeting requests for the corporate campus; assist with scheduling leaders to speak
Provide general administrative support as needed to VPs in the department, including ordering office supplies, shipping and mailing, making copies, answering phones, delivering mail, drafting and typing correspondence, etc
Practices and adheres to the 'Code of Conduct' philosophy and 'Mission and Value Statement' including maintaining strictest confidentiality
Performs other duties as assigned
Qualification
Required
High School Graduate/Equivalent Required
5+ years of experience in relevant field or equivalent combination of education and/or experience (e.g., Administrative / Executive Assistant, Project Management)
Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, and community
Communicate with Impact: Ability to deliver information in a clear, concise, and compelling manner to effectively engage others and achieve desired results
Solutions Mindset: Identify and implement solutions to challenges with limited guidance, fostering a proactive approach focused on actionable steps
Sense of Urgency: Ability to deliver across multiple stakeholders' requirements with promptness and efficiency by prioritizing effectively, responding to challenges quickly and working effectively under time constraints
Preferred
Bachelor's degree
Company
Corestaff Services
Corestaff recruits and staffs essential operational support positions, from the production floor to the executive suite.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2024-06-04
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