Bellwether Staffing Solutions · 3 hours ago
Executive Administrative Assistant Non Profit
New York, NY
Full-time
Onsite
Mid, Senior Level
$105K/yr - $115K/yr
3+ years expBellwether Staffing Solutions is currently seeking an Executive Administrative Assistant for a Financial Services Executive in the non-profit sector. The role involves supporting the executive with various administrative tasks, including managing calendars, preparing for meetings, and handling travel logistics.
Staffing & Recruiting
No H1B
Hiring Manager
Petrina Orecchio
Responsibilities
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
Prepare for meetings supporting the needs of executives involved
Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
Manage highly sensitive, confidential information with complete discretion
Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Qualification
Required
3-5+ years of experience as an Executive Assistant, C-level support & college degree
Non-Profit industry experience
Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
Excellent writing, editing, and verbal communication skills
Research savvy with extensive experience using online resources
Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Local candidates only. Must be in NYC area and in commutable range to Hudson Yards 5 days in-office. No sponsorship
Benefits
OT
Bonus
Equity
Benefits Package
Company
Bellwether Staffing Solutions
Bellwether Staffing Solutions provides permanent and temporary staffing solutions.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Petrina Orecchio
Founding Partner
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