Fairmont Hotels & Resorts · 20 hours ago
Purchasing Manager
San Diego, CA
Full-time
Onsite
Mid, Senior Level
$85K/yr - $95K/yr
3+ years expFairmont Hotels & Resorts is a prestigious network of luxury properties worldwide, and they are seeking a Purchasing Manager to oversee the procurement of goods and services. This role is responsible for managing purchasing functions, maintaining inventory systems, and ensuring compliance with hotel policies to enhance operational efficiency and guest satisfaction.
HospitalityResorts
Responsibilities
Maintain appropriate par stock levels for all inventory items; promptly notify the Director of Finance & Business Support of any variances or deviations
Ensure all purchases, requisitions, and orders have proper approvals and comply with hotel policies and procedures
Partner closely with the Culinary Director and Director of F&B to align purchasing strategy with menu development, product quality standards, and operational goals
Lead sourcing, negotiation, and contracting of food, beverage, and commodity suppliers to secure optimal pricing, consistency, and value
Develop and maintain vendor relationships, conduct performance reviews, and drive continuous improvement in quality, service, and delivery reliability
Monitor market trends, pricing fluctuations, and supply risks to support cost control, forecasting, and budgeting in collaboration with F&B leadership
Implement and enforce procurement policies, inventory controls, and sustainability standards, ensuring compliance with food safety and regulatory requirements
Coordinate with culinary and operations teams to support menu roll-outs, seasonal programs, and product evaluations, including tastings and specification approvals
Analyze purchasing data and KPIs to identify savings opportunities, waste reduction initiatives, and supply chain efficiencies across F&B outlets
Oversee product specifications, quality benchmarks, and standardization of ingredients and beverages across locations to protect brand and guest experience
Secure competitive bids and maintain supporting documentation; ensure inventory pricing reflects current information
Check all Purchase Orders (POs) for authorization, signatures, price verification, and vendor assignment; maintain and control filing of all POs and related documentation, ensuring accurate system input
Maintain and oversee the BirchStreet purchasing system, ensuring all budget allocations, vendor profiles, and item data remain accurate and up to date; troubleshoot issues promptly and ensure receivables and inventory records are current
Perform daily reconciliation of food and beverage invoices and submit to Finance for processing; monitor and prepare financial reports in accordance with hotel requirements and deadlines
Review banquet event orders and consult with management for special requirements
Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods; ensure timely deliveries and proper rotation of stock (FIFO), as well as disposal of spoiled or damaged items
Manage delivery needs for hotel tenants and residences; maintain storage areas, loading dock, and related spaces in clean and safe condition
Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes
Receive and deliver packages to all departments and outlets; verify logs, security procedures, and make temperature logs for meat
Assist in month-end, quarterly, and annual inventory processes; complete monthly inventory counts and reports
Interview, train, coach, counsel, and develop Purchasing and Receiving staff; provide training in proper receiving procedures to ensure product freshness and adherence to SOPs; assist in developing LSOPs as needed
Answer department phones and respond to vendor, guest, and employee needs with a customer-oriented approach
Prepare bills of lading for shipments and maintain organized paperwork; ensure proper and safe packaging of customer items using packaging equipment
Track all price changes and keep leadership informed of unusual occurrences or deviations from standards
Attend and contribute to meetings and training sessions to promote morale, productivity, and efficiency
Ability to work in a fast-paced team environment and independently with strong work ethics; must be available for on-call needs for shipping and receiving
Report damages and discrepancies promptly
Qualification
Required
Graduate of a Hotel Management, Business Program or related degree
3-5 years of leadership experience in purchasing, with at least 2 years in the hospitality industry – preferably for a large hotel, resort, or convention facility
Familiar with all Local, State/Provincial, and Federal laws and government regulations – not limited to import regulations, brokers and customs, food and liquor, Health, and employment/workplace safety
General knowledge of equipment and supplies used in a hotel environment including food and beverage products, alcoholic and non-alcoholic
Experience with BirchStreet eProcurement/Inventory/Recipe system
Understanding of basic accounting practices
Experience with Microsoft Office – Word, Excel, Outlook, as well as purchasing/accounting software, and labor control software
Demonstrate excellent interpersonal, organizational and administrative skills
Possess strong communication skills, both written and verbal
Benefits
Employee benefit card offering discounted rates in Accor worldwide for you and your family
Learning programs through our Academies designed to sharpen your skills
Ability to make a difference through our Corporate Social Responsibility activities
Career development opportunities with national and international promotion opportunities.
Complimentary upgrades
Extended stays
Discounted stays across Fairmont & Raffles properties
Special dining and wellness discounts
Company
Fairmont Hotels & Resorts
Located in the heart of each destination we call home, a stay at any Fairmont hotel is truly unforgettable.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2015-11-25Acquired
Leadership Team
Isabel Chung
Executive Chef - Fairmont Empress
Recent News
2026-02-04
2026-01-11
The Magnificent Mile Association
2025-11-11
Company data provided by crunchbase