University of Illinois Chicago · 7 hours ago
Extra Help - Procurement Officer - Labs/Pathology Services
Chicago, IL
Full-time
Onsite
Entry Level
$34.83/hr - $34.83/hr
1+ years expThe University of Illinois Chicago is seeking a temporary Procurement Officer for their Labs/Pathology Services. This role involves purchasing goods, services, and equipment for the Pathology Laboratories, ensuring compliance with procurement policies, and assisting departments with specifications and vendor interactions.
Higher Education
Responsibilities
Contact vendors to verify pricing, delivery/lead times, and to request required forms related to requisitions and potential orders
Review requisitions for accuracy and completeness; contact departments to obtain clarification as needed
Select and/or recommend suppliers or contact requisition departments to determine acceptable suppliers
Work to ensure receiving information is efficiently processed to expedite payment processing
Assist user departments in preparing specifications for the purchase of commodities, equipment, and services
Notify vendors/contractors of required disclosure and/or certification forms related to orders (e.g., certificates of insurance, vendor financial disclosures, contract certification forms) and evaluate submissions for completeness
Prepare and solicit quotations, bids, and requests for proposals; evaluate documents and forms for accuracy and completeness; recommend qualified vendors/contractors; and issue purchase orders with appropriate authorization
Assist in the analysis of requests for extensions or amendments to existing contracts and make recommendations for approval or alternative solutions to management; may participate in planning and negotiating sessions with suppliers and departments
Interview sales representatives to determine sources of supply, current market trends, discount schedules, or contracts, and to clarify issues with specific vendors/contractors
Investigate complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determine appropriate actions to resolve vendor/contractor grievances and claims
Serve as a general procurement resource, answering questions regarding the characteristics, capabilities, and applicability of assigned commodities and services
Prepare reports and correspondence (e.g., status of requisitions, purchase orders, shipments, and complaints) related to assigned products
Assist in on-the-job training and oversee and/or supervise other staff
Assist in the coordination, review, issuance, and/or acceptance of simple contract documents (e.g., maintenance agreements)
Provide interpretation of policies and procedures, rules and regulations, revised statutes, and internal guidelines to campus personnel and vendors/contractors
Review and coordinate purchasing contracts and files; ensure timely transmission to vendors/contractors and maintain records, including databases when applicable
Monitor and ensure compliance with applicable laws, regulations, policies, and guidelines
Perform other related duties and participate in special projects as assigned
Qualification
Required
Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:
Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility
AND/OR College credit for course work in any field
30 semester hours equals six (6) months
60 semester hours or Associate's Degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
Master Degree or higher equals four (4) years (48 months)
Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements
Preferred
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Basic knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data
Knowledge of laws, the Illinois Procurement Code, government regulations, executive orders, knowledge of State of Illinois and State University Procurement procedures, as well as state and federal laws as they pertain to purchasing
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits
Knowledge of materials related to procurement, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods
Skill in negotiation and facilitation
Skill in completing assignments accurately and with attention to detail
Ability to analyze and solve work related problems
Ability to communicate effectively in both oral and written form
Ability to work successfully as a member of a team and independently with moderate supervision
Ability to train and supervise others
Company
University of Illinois Chicago
UIC is Chicago's largest university with more than 33,000 students, 12,000 employees, 16 colleges and a major public medical center.
10001+ employees
H1B Sponsorship
University of Illinois Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (171)
2024 (37)
Funding
Current Stage
Late StageLeadership Team
Shikha Jain, MD, FACP
Tenured Assoc Prof, President Women in Medicine® Chair Women in Medicine Summit, Founder CEO IMPACT
Robert Maziarka
Senior Director of Finance, Chief Financial Officer Mile Square Clinic
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