Oak Ridge National Laboratory · 13 hours ago
Document Management Analyst
Oak Ridge, TN
Full-time
Onsite
Senior Level
5+ years expOak Ridge National Laboratory is seeking a Document Management Analyst to develop, review, and deploy laboratory-level documents in the Standards-Based Management System. The role involves supporting users of the Enterprise Document and Record Management system, advising on compliant document control practices, and assessing laboratory-wide compliance with document control requirements.
Advanced MaterialsClean EnergyEnergyEnergy ManagementManufacturingNuclearRenewable Energy
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Partner with management system staff to develop new or revised SBMS documents using business process analysis tools for deployment of external and internal requirements
Apply SBMS Style Guide, Procedure Professionals Association (PPA) training, and Chicago Manual of Style to support users’ understanding
Develop and publish SBMS documents using html coding and business process analysis tools
Advise management system staff on potential issues and resolutions, efficiency gains, integration and streamlining activities, improvement opportunities, and deployment deadlines
Communicate with management system staff on effective change management practices (such as development teams) and facilitate involvement of stakeholders from various organizations
Mentor laboratory staff to achieve excellent document management performance
Train staff on document management principles and use of applications
Develop and deliver workshops and communication tools to staff to ensure SBMS and document control requirements and processes are communicated
Participate in assessment teams to evaluate compliance with document management requirements and use the Assessment & Commitment Tracking System to enter issues
Recommend and support marketing strategies to improve staff engagement in SBMS, EDRM, and document control
Benchmark with Battelle’s Management System Deployment community of practice (CoP), DOE Policy Management CoP, and other entities as necessary to implement best practices, streamline internal processes, and participate in demonstrations of applications and tools
Develop and deliver internal procedures related to organizational practices and support methods
Participate in the evaluation, development, and implementation of a strategy for the future SBMS structure and application that meets stakeholder needs
Manage the enterprise-level document management system as document control coordinator (DCC) administrator to troubleshoot system issues, provide customer support to DCCs, and test updates for release
Assess effectiveness of document management tools and processes and make recommendations to achieve continuous improvement
Facilitate focus groups and work with system programmers and the User Experience team for improvements to document management applications
Qualification
Required
BS degree in business, english, technical editing or related field with at least five years of experience
Experience in business process analysis and procedure writing or a combination of education and experience
Exceptional written and oral communication skills, analytical skills, computer skills, and interpersonal skills
Demonstrated ability to solve complex problems and work independently
This position requires the ability to obtain and maintain an HSPD-12 PIV badge
For employment at Oak Ridge National Laboratory (ORNL), a Real ID compliant form of identification will be required
Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as mandated by Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which requires a favorable post-employment background investigation
To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws
Preferred
Professional-level training in technical editing, procedure writing, process analysis, and change management is preferred
Benefits
Prescription Drug Plan
Dental Plan
Vision Plan
401(k) Retirement Plan
Contributory Pension Plan
Life Insurance
Disability Benefits
Generous Vacation and Holidays
Parental Leave
Legal Insurance with Identity Theft Protection
Employee Assistance Plan
Flexible Spending Accounts
Health Savings Accounts
Wellness Programs
Educational Assistance
Relocation Assistance
Employee Discounts
Company
Oak Ridge National Laboratory
Oak Ridge National Laboratory holds a range of R&D assignments, from fundamental nuclear physics to applied R&D on advanced energy systems.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$9.8MKey Investors
US Department of Energy
2023-09-21Grant· $4.8M
2023-07-27Grant
2022-03-14Grant· $5M
Leadership Team
Arjun Shankar
Division Director, National Center for Computational Sciences, Oak Ridge National Laboratory
Brett Ellis
Division Director - Research Computing Support
Recent News
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